Deputy Director, Monitoring, Oversight and Coordination, D1

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation  Bureau provides technical expertise in aviation-related disciplines to States, industry and all  elements of the Organization. The Bureau is also responsible for maintaining and  implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan  (GANP), including its aviation system block upgrades as well as producing yearly safety and  air navigation status reports. The Bureau develops technical studies and proposals for  Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services  (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops  related procedures and guidance material. The Bureau also manages the Universal Safety  Oversight Audit Programme (USOAP) and Continuous Monitoring Approach (CMA), and the Regional Safety Oversight Organizations (RSOOs) and Regional Accident and Incident  Investigation Organizations (RAIOs) Assessment Programme (RRAP) that monitors all States and regional organizations on a continuous basis and provides implementation support to  States, RSOOs and RAIOs aimed at resolving deficiencies identified by the USOAP-CMA  and the RRAP.  

Monitoring, Oversight and Coordination (MOC) is responsible for the evolution and  execution of the USOAP CMA and RRAP. These programmes monitor Member States and  regional organizations using primarily web-based platforms – the 'online framework' (OLF)  and the RSOO/RAIO Cooperative Platform to determine States' effective implementation of  safety oversight systems, validate their progress in addressing identified deficiencies, and  assessing the level of implementation of their State Safety Programmes (SSP) and also  assessing the effectiveness of the RSOO/RAIO services to their Member States. The USOAP  also reports on audit findings and on their impact to aviation safety arising through different  means, including its triennial report. MOC is responsible for partnerships relevant to ANB, 

and provides data and support to the analytic functions of the Bureau and information sharing  with partners. MOC oversees the planning, development and coordination of implementation  support activities, including regional cooperation, for safety and air navigation to better  support the ICAO implementation strategies and results and to solve deficiencies identified by the USOAP-CMA and RRAP Programmes.  

The Incumbent will report to the Director, Air Navigation Bureau (D/ANB) and is expected to provide advice and high-level support in managing, planning, and coordinating the activities  in the Bureau, in particular, those activities related to the continuous monitoring of States'  safety oversight capabilities. It will also provide support to aviation safety and air navigation  analysis and the strategic coordination of safety and air navigation implementation projects. In her/his role as Deputy Director Monitoring, Oversight and Coordination, s/he is expected to  make necessary decisions to ensure the proper evolution and operation of the USOAP CMA  and RRAP as a result of decisions made by the Assembly, Council and Secretary General, the  support of analytic functions of ANB and the coordination of implementation support. S/he is  expected to work collaboratively as a team with the Deputy Director, Air Navigation and  Aviation Safety.

Responsibilities

Function 1 (incl. Expected results) 

Oversees all continuous monitoring and oversight activities within ANB, achieving results  such as: 

• Direct the work of the USOAP CMA and the RRAP as directed by the Assembly and the  Council under the authority of the Secretary General and D/ANB. 
• Provide functional support to the activities and resources of ANB Sections conducting  monitoring analysis and information exchange activities, in order to: 
  • i) ensure adherence of activities to ICAO Strategic Objectives, Annexes, and financial and  personnel regulations, policies and procedures;  
  • ii) ensure that USOAP CMA and the RRAP is delivered in accordance with relevant  Assembly Resolutions and Council Decisions; and 
  • iii) ensure the implementation of quality assurance management in monitoring, oversight and  safety information exchange activities including the sustaining of the ISO 9001 Quality  Assurance Certification for the USOAP CMA. 
• Chair the Significant Safety Concern (SSC) Committee and serve as a member of the  Monitoring Assistance and Review Board (MARB), chaired by the Secretary General. •Lead, manage, plan and direct work related to USOAP CMA activities. Ensure a robust system to maintain, monitor and organize the training of State experts and  that their knowledge in each technical area is enhanced. 
• Liaise, negotiate, and coordinate with national authorities with respect to the administrative  and logistical aspects of the USOAP CMA and RRAP. 
• Ensure the evolution of the training, guidance material and audit tools, especially the OLF, to keep those aligned with the USOAP CMA business present and future needs. Oversee the  review and update, when necessary, of relevant policies and rules related to the  implementation of the USOAP CMA.
• Oversee the review and update, when necessary, of relevant policies and rules related to the  implementation of the RRAP. 
• Ensure the USOAP CMA program continues to evolve in a manner that is effective and  efficient, leveraging synergies with other auditing programs both within ICAO and with  external, international organizations.  
• Collaborate with the Universal Security Audit Programme – Continuous Monitoring  Approach (USAP-CMA) to find opportunities to improve the planning and implementation of the respective audit programs for efficient use of resources, as well as the desired strategic  effect of the programs. 

Function 2 (incl. Expected results) 

Supports the analysis of safety data and information, achieving such results as: •Support the analysis of monitoring and implementation activities in ANB and other decision making bodies; 

• Support the development, maintenance and evolution of data assets owned by ANB to enable aviation analysis; 
• Support the development, maintenance and evolution of data analysis and information tools  and applications;  
• Conduct analysis to identify risks and help determine mitigation strategies; •Ensure the development, maintenance and evolution of State profiles to support monitoring,  implementation and reporting activities; 
• Provide data and information to support strategic planning, prioritization processes and the  update of provisions, guidance material and tools.  
• Function 3 (incl. Expected results) 

Plan, develop and coordinate implementation support activities for safety and air navigation,  achieving results such as: 

• Ensure the effective development and delivery of implementatioon support under the  Implementation Support policy. 
• Support the Implementation Support Group as a technical advisory group on implementation  support to the Secretary General. 
• Coordinate the sharing of information between monitoring, regional cooperation and related  implementation support activities to maximize the outcomes for Member States. •Ensure the identification and development of implementation support activities in  collaboration with Regional Offices for allocation to volunatry contributions to support these  activities. 
• Manage and promote the Safety Fund (SAFE). 
• Lead the activities of the Aviation Safety Implementation Assistance Partnership (ASIAP)  for coordinated efforts that contribute to the provision of assistance and implementation  support to States. 

Function 4. Expected results) 

Oversees the management, planning and delivery of the regional cooperation and associated  technical planning activities, achieving results such as: 

• Oversee the timely development of work programmes for the Regional Safety Oversight 

Organizations (RSOOs) Cooperative Platform, and the Regional Accident and Incident  Investigation Organization (RAIO) Cooperative Platform;  

• Ensure that ICAO's policy in regional cooperation are appropriate for the evolving risks and  trends that States face in their safety oversight obligations.  
• Ensure that technical assistance projects take into consideration the regional cooperation on  safety oversight, accident investigation and/or safety management component when planned.  

Function 5 (incl. Expected results) 

Galvanizes the principles of sharing of safety information, achieving results such as: 

• Maintain high-level contacts with senior personnel of partner organizations and Member  States to ensure appropriate cooperation and effective implementation of agreements and  working arrangements. 
• Chair, facilitate and particpate in meetings with senior personnel of partner organizations and Member States to facilitate the sharing of safety information in order to increase efficiencies  in USOAP CMA and RRAP activities.  
• Enhance USOAP CMA and RRAP by strengthening recognition and partnerships with  external stakeholders and broadening recognition of Regional Safety Oversight and Accident  and Incident Investigation Organizations (RSOOs/RAIOs).  

Function 6 (incl. Expected results) 

Manages the Electronic Notification of Differences (EFOD) Programme, achieving results  such as: 

• Galvanize the use of EFOD by States and validate data in EFOD, previously submitted  through the compliance checklist under USOAP. 
• Influence States to use EFOD as an alternative means for filing differences to Annexes. •Inform Council of progress achieved with implementation of EFOD. 
• Monitor the level of global implementation of EFOD. 
• Ensure the completeness of data reporting. 
• Ensure the evolution of EFOD to facilitate the filing of Differences by Contracting States.  Measure system performance in a timely fashion and make adjustments as required •Ensure the evolution of the ICAO Annex Manager (IAM) to maintain the timeliness and  accuracy of Annex amendments update to EFOD. 

Function 7 (incl. Expected results) 

Supports the Director, Air Navigation Bureau in planning, coordinating and managing the  activities of the Bureau, achieving results such as: 

• Assist D/ANB in developing and directing the work programme of ANB to support its  strategic objectives. 
• Oversee the required administrative and technical coordination among ANB sections and  other bureaus and offices in the preparation of documentation and support of the ANC,  Council, working groups, panels, study groups, divisional type meetings, regional air  navigation meetings, conferences and symposia. 
• Coordinate the development and maintenance of ICAO documents. 
• Serve as Secretary of the ANC and serve on other boards and committees when required.
• Participate in the preparation of the triennial budget, business plan and relevant reporting  mechanisms. 
• Serve as Deputy Secretary of the Technical Commission of the Assembly and during  Divisional type meetings and other events, as necessary. 

Function 8 (incl. Expected results) 

Performs other related duties, as assigned.

Competencies 

Professionalism: Good knowledge of quality assurance management (ISO 9001 Quality  Assurance Certification). Extensive familiarity with auditing and assessment concepts and  principles, particularly at a management level and as related to the application of standards.  Thorough knowledge of safety oversight audit and assessment programmes as well as of the  Convention on International Civil Aviation and its Annexes. Proven ability to plan, direct and  supervise a broad area of institutional work, and to decide or advise on solutions to important  problems of policy and practice. Ability to maintain harmonious working relationships in a  multinational environment. Proven ability to work in a team environment. Demonstrated  ability to deal with complex issues with diplomacy and tact; ability to lead in a fast-changing  environment, and setting an example. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in  meeting commitments, observing deadlines and achieving results; is motivated by  professional rather than personal concerns; shows persistence when faced with difficult  problems or challenges; remains calm in stressful situations. Takes responsibility for  incorporating gender perspectives and ensuring the equal participation of women and men in  all areas of work. 

Accountability: Takes ownership for all responsibilities and honours commitments; delivers  outputs for which one has responsibility within prescribed time, cost and quality standards;  operates in compliance with organizational regulations and rules; supports subordinates,  provides oversight and takes responsibility for delegated assignments; takes personal  responsibility for his/her own shortcomings and those of the work unit, where applicable. 

Communication: Speaks and writes clearly and effectively; listens to others, correctly  interprets messages from others and responds appropriately; asks questions to clarify, and  exhibits interest in having two-way communication; tailors language, tone, style, and format  to match the audience; demonstrates openness in sharing information and keeping people  informed. 

Managing Performance: Delegates the appropriate responsibility, accountability and decision making authority; makes sure that roles, responsibilities and reporting lines are clear to each  staff member; accurately judges the amount of time and resources needed to accomplish a  task and matches task to skills; monitors progress against milestones and deadlines; regularly  discusses performance and provides feedback and coaching to staff; encourages risk-taking  and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Leadership: Serves as a role model that other people want to follow; empowers others to  translate vision into results; is proactive in developing strategies to accomplish objectives;  establishes and maintains relationships with a broad range of people to understand needs and  gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions;  drives for change and improvement; does not accept the status quo; shows the courage to take  unpopular stands. Provides leadership and takes responsibility for incorporating gender  perspectives and ensuring the equal participation of women and men in all areas of work;  demonstrates knowledge of strategies and commitment to the goal of gender balance in  staffing. 

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to  the heart of the problem quickly; gathers relevant information before making a decision;  considers positive and negative impacts of decisions prior to making them; takes decisions  with an eye to the impact on others and on the Organization; proposes a course of action or  makes a recommendation based on all available information; checks assumptions against  facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. 

Vision: Identifies strategic issues, opportunities and risks; clearly communicates links  between the Organization's strategy and the work unit's goals; Generates and communicates  broad and compelling organizational direction inspiring others to pursue that same direction;  Conveys enthusiasm about future possibilities. 

Building Trust: Provides an environment in which others can talk and act without fear of  repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information  appropriately. 

Education 

An advanced level university degree (Master's Degree or academic equivalent) in an aviation related field, or other scientific or technical discipline, management, administration or in a  related area is required. 

Job Specific Qualifications

Work Experience 

Essential: 

• A minimum of fifteen (15) years of experience, of which at least 10 years should be in a civil aviation authority, airport, airline, air navigation services or similar aviation-related  organization is required. 
• Substantial practical experience in the planning and management of civil aviation  programmes at an executive level of responsibility is required. 
• Experience (preferably at least 5 years) with an international organization or dealing with  aviation matters crossing national boundaries, including high-level negotiations with  government authorities is required. 

Desirable: 

• Experience in managing aviation safety or air navigation programmes/projects within an  international or regional organization, national government, or major service provider (airport, airline or air navigation services provider) is desirable. 
• Experience in conducting negotiations at the international level and in organizing and leading international meetings is desirable. 
• Experience with corporate performance management in the public or private sector is  desirable. 
• Experience in public speaking and media engagement is desirable. 

Languages 

Essential: 

• Fluent reading, writing, and speaking abilities in English.  

Desirable: 

• A working knowledge of any other language of the Organization (Arabic, Chinese, French,  Russian, Spanish). 

Assessment 

Evaluation of qualified candidates may include an assessment exercise which may be  followed by competency-based interview. 

Special Notice 

It should be noted that the maximum period for which a staff member at the D-1 level can  serve is eight (8) years. The initial appointment will be on a fixed-term non-career basis for a  period of four (4) years (first year is probationary for an external candidate). A second fixed term non-career appointment may be granted to the incumbent, subject to re-appointment  procedures. The combined duration of the initial and second fixed-term contracts shall not  exceed eight (8) years.

ICAO staff members are international civil servants subject to the authority of the Secretary  General and may be assigned to any activities or offices of the Organization, in accordance  with the provisions of the ICAO service code. 

ICAO staff members are expected to conduct themselves in a manner befitting their status as  international civil servants. In this connection, ICAO has incorporated the 2013 Standards of  Conduct for the International Civil Service into the ICAO Personnel Instructions.  

ICAO offers an attractive benefit package to its employees in accordance with the policies of  the International Civil Service Commission (ICSC). 

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is  65. For external applicants, only those who are expected to complete a term of appointment  will normally be considered. 

ICAO offers an attractive remuneration package, including a tax-free annual net base salary in US dollar (subject to mandatory deductions for pension contributions and health insurance),  and a variable post adjustment* which reflects the cost of living in a particular duty station. 

Annual Salary for this post: US $157,126 (which includes a Net Base Salary of US $106,023  + Post Adjustment of US $51,103). 

ICAO also offers the following benefits, subject to conditions as defined in the Staff Rules:  • Dependency allowances 

• Rental subsidy 
• Settling-in grant, to assist in meeting initial extraordinary costs when arriving at or  relocating to a new duty station 
• Travel and relocation shipment, when moving to a new duty station 
• Education grant for children in full-time attendance at an educational institution • Home leave travel (normally once in every two years of qualifying service)  • 30 working days of vacation per year 
• Pension fund entitlements under the UN Joint Staff Pension Fund  
• International health insurance; optional life insurance 
• Disability protection 

ICAO encourages a positive workplace culture, and promotes inclusivity and diversity within  its workforce.  

(*Post Adjustment: The base salary is supplemented by a post adjustment which varies  according to the cost of living in the duty station and the exchange rate of the United States  dollar. The post adjustment, set by the United Nations as a percentage of the base salary,  ensures that all staff members at the same salary level have a similar purchasing power in  every duty station by compensating for the differences in cost of living while taking currency  fluctuations into account.)

United Nations Considerations 

In accordance with ICAO Staff Regulations, the paramount consideration in the employment  of the staff is the necessity of securing the highest standards of efficiency, competence, and  integrity. Due regard shall be paid to the importance of recruiting staff on as wide a  geographical basis as possible and ensuring equal gender representation. Subject to the  foregoing, selection of staff members shall be made without distinction as to race, sex or  religion, nor shall there be any discrimination on account of any disability of a candidate who  meets the qualifications required to perform the tasks. Unless otherwise permitted under the  ICAO Staff Regulations, appointment and promotion of staff members shall be made on a  competitive basis. 

Candidates will not be considered for employment with ICAO if they have committed  violations of international human rights law, violations of international humanitarian law,  sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to  believe that they have been involved in the commission of any of these acts.  

Candidates who have committed crimes other than minor traffic offences may not be  considered for employment. 

Applicants are urged to follow carefully all instructions available in the online recruitment  platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the  Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage. 

The evaluation of applicants will be conducted on the basis of the information submitted in  the application according to the evaluation criteria of the job opening and the applicable Staff  Regulations and Rules, administrative issuances and guidelines. Applicants must provide  complete and accurate information pertaining to their personal profile and qualifications  according to the instructions provided in Inspira to be considered for the current job opening.  No amendment, addition, deletion, revision or modification shall be made to applications that  have been submitted. Candidates under serious consideration for selection will be subject to  reference checks to verify the information provided in the application. 

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the  deadline date.

No Fee 

ICAO does NOT charge any fees or request money from candidates at any stage of the  recruitment process, nor does it concern itself with bank account details of applicants.  Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be  disregarded.