Finance Senior Associate (Internal UNOPS Candidates Only), Multiple positions

Full compliance with UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.

Elaboration of the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management.

Works closely with FG and policy owners to support the development and drafting of guidelines, training and communication materials.

Works closely with the Finance Manager and clients/users to ensure efficient implementation of the processes.

Ensures the delivery of the required services as per the agreed deadlines and initiates corrective actions where necessary.

Ensure that all payments are in compliance with UNOPS financial rules, regulations, policies and strategies.

Timely review and verify Request for Payments (RFP) for accuracy and correctness of payment amount, payment currency, account code and GLA (general ledger of account) to be disbursed and charged.

Proper control of the complete set of supporting documents are provided and uploaded in RFP in OneUNOPS properly and available for auditing at any time.

The selection of supplier’s profile (pay recipient) is valid and correctness of invoice indicated and entitled to currency of payment (RFP).

The invoice date and payment date of RFP (term of payment) are accurately applied in the correct accounting period. 

Able to manage and obtain the requirement information or documentations from the payment initiators and portfolio managers (PM).

Manage to respond and coordinate with PM and IPAS-Finance when the funds override request is required.

Monitor and collaborate with relevant offices to ensure that any created RFPs are promptly submitted for approval, thereby maintaining data accuracy in the system.

Oversee and validate high-value payments to ensure they are compliant, properly aligned, and complete before release.

Monitor VAT reimbursement and reconciliation on quarterly basis.

Monitor monthly UN Invoice payment processing.

Assist in monitoring AP outstanding items of payment reversal transaction.

Elaboration of preparation monthly expenditure schedules and quarterly and year-end statements. 

Contacts project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports. 

Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities. 

Prepares financial statements for clients.

Establishes a solid working relationship between the team and its key stakeholders.

Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures.

Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics.

Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources.

Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively. 

As a Key Business User, provides financial management support in the Enterprise system's financial management module to internal clients.

With the completion of secondary education, a minimum of seven (7) years of progressively responsible finance experience at the national or international level is required.

Experience in the usage of computers and office software packages (G Suite) is required.

Knowledge of spreadsheet and database packages is required.

Experience in handling web-based management systems is desirable.

Fluency in written and oral English is required.  

Knowledge of the second UN working language is desirable.