Administration Intern
Bangkok
- Organization: UNOPS - United Nations Office for Project Services
- Location: Bangkok
- Grade: Internship - Internship
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Occupational Groups:
- Operations and Administrations
- Closing Date: 2025-04-11
Functional Responsibilities
At ETP, interns join the team as equal members with substantial responsibility.
Under the direct supervision of the Senior Fund Manager, the Administrative Intern’s main role is to support the activities under the Fund Management (FM) team, particularly to undertake administrative tasks and procedures to ensure smooth functioning of ETP Secretariat. Among the tasks assigned to the intern:
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Support a wide range of administrative duties/processes, such as organizing virtual and in-person meetings and events, preparing meeting documents, compiling meeting minutes and following up on action points, etc.
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Support with procurement and recruitment tasks.
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Support travel arrangements for ETP staff, and ensure timely response, proper documentation, and payment processing.
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Support projects’ payment transaction tasks, prepare files and supporting documents, and upload onto relevant systems.
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Support the preparation and organization of ETP Steering Committee meetings, one virtually and one in-person per year.
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Collect and synthesize data and information for inclusion in ETP documents, reports, presentations, etc.
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Maintain and organize accurate records of the programme data, files, templates, and other documents on ETP shared drive.
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Follow ETP operating manuals and the FM’s guidelines to disseminate information and ensure awareness of and compliance by all staff.
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Foster effective working relationships internally with the relevant UNOPS offices and units such as MCO, PMO, SSU, Finance, IPAS, etc.
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Perform other secretarial duties, as required by the supervisor or ETP management in line with the intern’s functions.
Education/Experience/Language requirements
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Minimum first-level university degree (Bachelor's or equivalent) in Public Administration, Development studies, Social Sciences, or other relevant fields.
- Must be enrolled in a university programme such as Bachelor, Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
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Some professional experience in the field of Administration, International Development, or any other relevant field is desirable.
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Strong computer literacy in MS Office standard programs, in particular proficient user of MS Word, PowerPoint and Excel or its equivalent Google suite applications is preferred.
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Strong interpersonal and communication skills.
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Highly organized and attention to details are desirable.
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Must be tactful, discreet, diplomatic and possess the ability to communicate with individuals at all levels of an organization.
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Flexibility and adaptability to work under pressure and able to manage multiple priorities.
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Ability to work in an international/ multicultural environment.
- Fluency in English (reading, writing and speaking) is required.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.