Movement Meetings Associate

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with the National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational, and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Context

The Division for Cooperation and Coordination within the Movement is responsible for shaping and implementing the ICRC’s approach to working within the International Red Cross and Red Crescent Movement. The division serves as a center of expertise for the ICRC’s collaboration with National Societies and the International Federation of Red Cross and Red Crescent Societies (IFRC), ensuring strategic engagement and coordination.

One of its key responsibilities is preparing, facilitating, and following the Movement’s Statutory Meetings. These meetings function on two-year and four-year cycles, including:

• The Council of Delegates (held every two years) gathers all Movement components—ICRC, 191 National Societies, and IFRC.
• The International Conference of the Red Cross and Red Crescent (held every four years), bringing together the Movement components alongside State signatories of the Geneva Conventions.

Purpose

Under the supervision of the Head of the Project for Movement Meetings, the Movement Meetings Associate will support preparations for the 2026 Council of Delegates and the follow-up of the 2024 Statutory Meetings (including the 34th International Conference and 2024 Council of Delegates). This role involves liaising with internal and external stakeholders, contributing to event coordination, and supporting substantive and administrative aspects of the meetings.

Main Duties & Responsibilities

Meeting Coordination & Documentation

• Support follow-up reporting on the implementation of commitments made at the 34th International Conference and 2024 Council of Delegates, including resolutions and pledges.
• Serve as the focal point for publishing the official records of the 2024 Statutory Meetings (Bluebook).
• Lead the document management process for the 2026 Council of Delegates, coordinating with relevant teams (e.g., translation, editing, and content review).
• Maintain and update official documents in ICRC Teamspace and the shared platform with IFRC.

Communication & Stakeholder Engagement

• Develop content for the Statutory Meetings website and internal communication platforms (e.g., intranet, newsletters, blogs).
• Serve as a focal point for pledges made at the 34th International Conference, managing the pledge database in coordination with IFRC.
• Support the organization of preparatory and coordination meetings, particularly for the ICRC/IFRC Joint Organizing Committee and internal ICRC Steering Committee.
• Prepare and dispatch communications to key stakeholders using tools such as Mailchimp.
• Monitor the shared mailbox for statutory meetings, ensuring inquiries are directed to the appropriate contacts.

Event & Logistical Support

• Assist in preparing briefing notes, talking points, and presentations for internal and external audiences.
• Support the preparation of webinars, consultations, and outreach activities leading up to the 2026 Council of Delegates.
• Conduct research and analytical tasks on substantive topics related to the meetings.

Scope & Impact

• Global reach: The role supports high-level Movement-wide meetings with delegates from 191 National Societies, IFRC, and State representatives.
• Strategic impact: The position contributes to shaping and tracking Movement-wide commitments and strengthening collaboration across Movement components.
• High visibility: The role involves engagement with internal leadership, National Societies, and IFRC counterparts, ensuring efficient coordination and implementation of key institutional events.

Relationships

• Internal: Works closely with the Head of Project for Movement Meetings, the ICRC Steering Committee, and various ICRC departments.
• External: Engages with National Societies, IFRC, government representatives, and humanitarian organizations involved in the Statutory Meetings.

Profile, Education & Experience Required

• A university degree in a relevant field (ideally at the master’s level) or equivalent years of work experience.
• Previous experience in organizing multilateral meetings, international events, or diplomatic engagements.
• Fluency in written and spoken English is required; French, Spanish, or Arabic is an advantage.
• Demonstrated interest in humanitarian action, diplomacy, and the Red Cross and Red Crescent Movement.
• Strong written communication, analytical skills, and attention to detail.
• Ability to work effectively under pressure, manage multiple priorities, and meet tight deadlines.
• Strong initiative and ability to work both independently and within a team.
• High level of discretion and awareness of political sensitivities.
• Proficiency in Microsoft Office, database management, and communication tools (e.g., Mailchimp).

Desired Profile and Skills

• Experience working or volunteering with a component of the Red Cross and Red Crescent Movement (ICRC, IFRC, or National Society) is a strong asset.
• Experience in an international organization or government agency is an advantage.
• Knowledge of database/website management, communications, and design tools is beneficial.

Additional Information

• Working rate: 100% 
• Location: Geneva, Switzerland (This position allows you to get a visa and permit for working and living in Geneva, Switzerland) 
• Type of contract: Traineeship
• Relocation: Not Provided for Traineeships
• Gross monthly salary: 3917 CHF
• Length of assignment: 12 months
• Estimated start date: May 2025
• Deadline to apply: Sunday, 6 April 2025
• Required Application Documents: diplomas, work certificates, passport (colour copy). Please upload them to your profile.

Are you ready to explore the next chapter of your career? Apply now!

Interested persons fulfilling the above criteria can upload their CVs, cover letters, and portfolios to their online profiles.
 

The ICRC values diversity and is committed to building an inclusive working environment. We encourage applications from all qualified candidates.

Our Values

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values.

For more information on the ICRC values, please visit this