Summer 2025 Administration & Operations Assistant Intern

Tallahassee

Organization: IRC - International Rescue Committee
Location: Tallahassee
Grade: Internship - Internship
Occupational Groups:
- Operations and Administrations
- Administrative support
Closing Date: 2025-04-18

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 28 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm to home. The IRC in Tallahassee office was established in 2015 and has resettled over 1,500 refugees from 50 countries into Tallahassee, Florida.

SCOPE OF ADMINISTRATION & OPERATIONS ASSISTANT INTERN WORK:The Administration & Operations Assistant Intern will work with the Operations team to provide administrative and operational support within the Florida offices. Assist with administrative tasks, operational tasks, and various other related duties.The hours for this position are flexible; however, will primarily be between 9AM and 5PM on weekdays, with occasional weekend activities. Please note that all internship positions are unpaid. Accepting Tallahassee-based candidates only.

RESPONSIBILITIES: The Intern will assist the Operations Coordinator with the following tasks:

Support Administrative Assistant with managing reception materials, answering clientquestions, and direct requests to appropriate staff members.

Assist with maintaining the reception area and lobby in a neat and professional manner.

Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations.

Assist in covering the front desk for the Administrative Assistant.

Check-out IRC staff and clients completing “shopping” visits to Contributions-In-Kind(CIK) stock room

Physical inventory counts

Label and organize donated household items

Assist with unloading and loading inbound and outbound donated household items forIRC donors and clients

Conduct weekly vehicle inspections according to checklist

Data entry of inventory counts into Excel and other platforms

Comply with all policies, procedures, and protocols.

Other duties as assigned

Minimum Qualifications:

QUALIFICATIONS:

Attention to detail, critical thinking skills, time management skills, and ability to work independently and as part of a team.

Able to communicate professionally with internal and external stakeholders.

Experience working with Microsoft Office Applications.

Previous administrative experience preferred.

Fluent in English, both spoken and written; bilingual language skills is a plus

REQUIREMENTS:

Must pass a background check

Must be at least 18 years old

Minimum commitment of 15 hours per week for a minimum of 3 consecutive months.

Submit intern hours on volunteer dashboard

This will be an in-person role.

The internship will be filled on a rolling basis. We will continue to accept applications until April 18, 2025, or until the position is filled, whichever occurs first. Internship will begin the week of May 12th, 2025.

This position will report to the Operations Specialist.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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