Records Management Administrative Coordinator - Corporate Services

Records Management Administrative Coordinator - Corporate Services

Ashburn, Virginia and Washington, DC 

We Improve Lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment. 

About this position

We are looking for an experienced, motivated and innovative Records Management Analyst. As Records Management Analyst, you will contribute to the successful implementation of the Records Management (RM) program at the IDB Group.

You will work in the Records Management Group, which is part of the Budget and Administrative Services department. This team is responsible for the RM program at the IDB Group, which encapsulates the establishment and monitoring of the RM governance framework, the management of digital and physical records, the delivery of RM support, including trainings to Business Units, the coordination of the RM function in the 29 Country Offices and the preservation and the valuation of IDB Group History.

What you’ll do:   

• Support the compilation, classification, organization, preservation and maintenance of records in accordance with the IDB Group’s Records Management regulation and guidelines. 
• Support the appraisal and destruction of eligible records in compliance with the Records Retention Schedules.
• Support the execution of transfers to and retrievals from the IDB Group Records Center as well as the disclosure of historical records. 
• Perform testing and quality controls on systems and data sets.
• Deliver support and training activities on Records Management solutions. 
• Contribute to projects geared to improving RM solutions with close interaction with the IT Team.

What you'll need

Education: Technical diploma or Associate Degree in Information Management, Business Administration or relevant topic.

Experience: At least four years of relevant practical work experience in RM or Information Management, preferably in an international organization or another multi-cultural environment.

• Knowledge of and experience with the concepts, principles and practice of information, document, records and archives management including appraisal, disposal and disclosure.
• Experience in using and supporting Records Management Systems.
• Physical capability to move records storage boxes weighing approximately from 40 to 60 pounds and to use proper warehouse ladders to lift and remove boxes from elevated shelves. 
• Experience and knowledge in the use of Microsoft Office suite. Experience with SharePoint is a plus.
• Excellent client service skills and ability to work with all levels of management and staff is critical.
• Good writing skills and experience in preparing and delivering various types of communications and presentations is required.

Languages:  Proficiency in English and Spanish. 

• Demonstrate strong organizational skills and meticulous attention to detail
• Collaborate effectively and share knowledge with team members
• Maintain a client-focused approach in all interactions
• Commit to continuous learning and professional development

Place(s) of work: Ashburn, Virginia (main) and Washington DC.USA.

Requirements

• Citizenship: You are a citizen of one of our . We may offer assistance with relocation and visa applications for you and your eligible dependents. 
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. 

Contract Type

International staff contract, 36 months initially, renewable upon mutual agreement. 

What we offer 

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include: 

• A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave.
• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs. 
• Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future. 
• We offer assistance with relocation and visa applications for you and your family when it applies.
• Hybrid and flexible work schedules.
• Health and well-being:  Access to our Health Services Center that provides preventive care and health education for employees. 
• Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others. 
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others. 

Our culture 

At the IDB Group, we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions. 

Diversity, Equity, Inclusion, and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply. 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at to request reasonable accommodation to complete this application.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at .

Our Human Resources Team reviews carefully every application.