Programme Assistant

The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both societies at large and the individual vol-unteer by strengthening trust, solidarity, and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by ad-vocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volun-teers, including experienced UNV volunteers, throughout the world. UNV embraces volun-teerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement, and solidarity. Under the UNV East and Southern Africa Regional Office (Nairobi, Kenya), the UNV Field Unit Rwanda is the first entry point for partners wishing to engage with UNV at country level. It offers UNV services and solutions to government partners, UN entities, civil society, and the private sec-tor. It conducts scoping and delivers UNV advisory services on volunteer promotion initia-tives. The Field Unit mobilizes, oversees, and facilitates the work of a growing number of national and international UN volunteers in the country in collaboration with host agencies and beneficiary communities

The Field Unit mobilizes, oversees, and facilitates the work of a growing number of national and international UN volunteers in the country in collaboration with host agencies. The UNV will support the Field Unit in the daily UNV management including, outreach volunteerism awareness activities, field visits, UNV recruitment process, support to Host Entities in terms of administration and HR management of UNVs.

Under the supervision of the UNV Country Coordinator, the Programme Assistant will
undertake the following tasks:
- Support the Field Unit in mobilization activities and UNV recruitment process;
- Create UNV assignments in the Unified Volunteer Platform (UVP);
- Work closely with recruiters on recruitment related activities;
- Contact potential candidates to check their interest and availability for assignments;
- Arrange interviews in consultation with host entity;
- Support the HE in the preparation of the recruitment reports;
- Monitor the accomplishment of required tasks in UVP and support candidates accordingly;
- Advise selected candidates on different documents to complete;
- Prepare briefing package for newly recruited UNVs;
- Arrange orientation/security briefings;
- Facilitate visa applications for new recruited International UNVs;
- Interact with newly deployed UNVs to ensure successful settlement and integration with host entities institutions;
- Maintain personal files of UNVs ensuring that all correspondence and matters requiring action are brought to the attention of the Country Coordinator;
- Keep track of contracts’ status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements;
- Maintain up to date the list of serving volunteers;
- Support separating UNVs with exit formalities (different exist tasks in UVP and documents to complete);
- Ensure that outgoing UNVs submit mandatory reports (VRA & VPA);
- Monitor the implementation of the Field Unit Annual Work Plan;
- Monitor execution of Field Unit allocated budget;
- Assist in planning and coordinating UNV events such as International Volunteer Day and volunteerism promotion activities.