Location: Any MSF office*, preferably Brussels or Amsterdam

Contract: Fixed-term at 100 or 80%

Duration: 6 months

Starting date: 1st June 2025 (or earlier if possible)

Deadline to apply: 14.04.2025

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 27 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

The objective of SPINCO – a department of MSF international office - is to deliver a central source of trusted product information. To that end we collaborate with others across the movement and aim for process improvements.

The position of the SPINCO Energy officer is a temporary position at MSF in Brussels or any other OC headquarter office. The aim is to support the process of the clean-up of the logistical descriptions of energy-related articles in UniData and make the information available for the field missions in the front-end tools such as unicat. The foreseen workload is for 6 months.

III. PLACE IN THE ORGANISATION

The SPINCO Energy officer is part of the SPINCO logistics team of MSF International. He/she reports to the Referent ITC Logistics and works closely with the SPINCO Logistics Data-steward and members of the International Energy working group. The person will be interacting with the Spinco team, the different European supply centre referents (ESC referents) and with key staff in all five Operational Centres of MSF.

IV. OBJECTIVES OF THE POSITION

SPINCO is responsible for the creation and description of articles in MSFs article database UniData. Information in UniData is linked to supply tools such as UniField in the field, where it is used to create field orders.

The current volume of articles related to energy in the master-data is more than 5000 articles, of which around 500 are standard. Almost 3000 of these 5000 energy-related articles have been identified as a complex article, for which an additional article description - either in the form of a technical sheet or a form-fit-function-description (FFF) - would be helpful to the field. At this moment only around 800 of these validated descriptions exist for energy-related articles.

The purpose of the position of SPINCO energy officer is to increase the number of valid descriptions for energy-related articles, in collaboration with the international Energy working group.

This includes:

• Proofreading and clean-up of existing descriptions

• Adding additional information or pictures when missing

• Writing of new descriptions

• Validation of descriptions

• Bringing discussion points related to descriptions to the attention of the international Energy working group

V. MAIN RESPONSIBILITIES

1. Descriptions for energy-related articles

• Familiarize with the existing descriptions and the guidelines on how to write them

• Review the existing valid descriptions and propose improvements

• Review the existing draft descriptions, edit those if needed

• Create new descriptions for articles that don’t have them yet, prioritizing (standard) articles that were identified of needing a description

• Collaborate on these tasks with members of the Energy working group or ESC specialists on the descriptions and on the validation of these descriptions in UniData

• Follow-up on questions and feedbacks related to descriptions for energy-related articles

• Add relevant information that doesn't fit or belong in the label in the FFF description

• Find and add appropriate pictures of the articles to the database

• Enter relations between articles in UniData

2. Other tasks might be:

• Uploading datasheets or other technical documents when pertinent in the Logistics Library linked to articles

• Contribute in other parts of the clean-up process of the UniData Database in collaboration with the Spinco Logistic referent.

• Participate in discussions and possible resulting workload related to the clean-up process of energy-related articles.

• Follow-up on outstanding feedback remarks in UniData.

• Follow-up on data quality checks and make the necessary changes in UniData.

• Follow-up of other tasks requested by the Spinco Logistical Referent.