EXPEDITED RECRUITMENT - MEAL Assistant

Warsaw

Organization: IOM - International Organization for Migration
Location: Warsaw
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Education, Learning and Training
- Monitoring and Evaluation
Closing Date: 2025-06-30

Job Description

This position is only open for internal candidates.

Context

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Coordinator (PSU) the incumbent will be responsible to support MEAL activities in coordination with the MEAL Coordinator and AAP Consultant.

Responsibilities

Carry out the day to day operationalization of the MEAL framework in close coordination with PSU, programmes, and management priorities.
Assist in preparing tools in line with project MEAL plans for monitoring activities, including surveys, questionnaires, focus group discussion questions, and more.
Support implementation of monitoring activities, including assisting with technical support and capacity building for mission enumerators, third party monitors, implementing partners, and/or programme teams.
Where relevant, conduct regular field monitoring to locations of IOM/IP programming according to project objectives, outcomes, and outputs for all sectors.
Liaise with sector focal points on a regular basis to keep track of project implementation.
Support with development of tools, technical support, and monitoring of third party monitors/evaluators
Support in data cleaning, analysis and drafting of M&E reports.
Circulate M&E reports, analysis, findings to relevant project manager.
Support Complaints and Feedback Mechanism (CFM) process, including the systematic verification of functionality, collecting and recording feedback and complaints and contributing to regular and ad-hoc reports.
Liaise closely with program teams to conduct awareness raising activities on mission Community Feedback Mechanisms among target communities and ensure proper CFM visibility throughout implementation
Liaise with program teams to address complaints and feedback in a timely manner.
Follow-up on M&E findings, recommendations, issues from field monitoring reports and CFM to ensure that operations take appropriate actions to resolve the issues or recommendations.
Assist in the collection and documentation of best practices, to support action learning and improved Accountability to Affected Populations
Perform any other duties as may be assigned.

Qualifications

Education

High school degree/certificate with five years of relevant work experience; or
University Degree from an accredited academic institution in Social Science/Public Relation/Economics/Development Studies/ International Relations or other relevant disciplines with three years experience. Master’s Degree an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience and Skills

Strong coordination, negotiation, mobilizing and facilitation skills.
Experience in liaising with partner organizations, national and international institutions an advantage.
Must be proficient with MS Office.
Demonstrated knowledge in monitoring, evaluations, accountability, and learning processes. Good knowledge of and experience with humanitarian guidelines and principles.
Experience in collecting data through both qualitative and quantitative approaches.
Good working knowledge of statistical packages (Excel, etc.) is required
Good knowledge of data protection.
Expert data handling skills (classification, categorizing, tabulation etc.) and demonstrates diligence in data management
Good knowledge of information presentation techniques (graphing, charting, tabling etc.) and interpreting them
Information dissemination skills is required
Ability to work effectively under pressure
Organization, planning, and time management skills
Stays open to internal and external feedback
Ability to understand, explain and contextualize accountability tools.
High level communications skills
The position requires availability and willingness to work outside regular office hours occasionally.

Languages

Fluency in English and Polish (oral and written) is required.
Fluency in Ukrainian or Russian is an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
This position is only open for internal candidates.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 30/06/2025
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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