Team Assistant

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Regional Context 

The East Asia and the Pacific Region (EAP) is highly heterogeneous. Its 19 client countries include one of the smallest, Tuvalu, and the largest, China. It includes IDA and IBRD countries, as well as countries that no longer borrow from us, but still maintain strong partnerships with the Bank through knowledge hubs. EAP has made the fastest progress in economic growth and poverty reduction of any region in the last quarter-century. A succession of East Asian economies has progressed from low-income to middle-income, with others preparing to join the small group of high-income countries soon. At present, the region remains one of the main drivers of the world economy, accounting for nearly two-fifths of global economic growth. 

Despite this progress, the EAP still faces huge development challenges. Inequality within countries is growing, leaving some subnational regions and groups significantly behind. A large portion of the region’s population remains vulnerable to income shocks, including from a global economic slowdown, changing global and regional value-chains, and climate-related risks.

Country Context

The Republic of Korea (ROK) is a key development partner of the WBG and the WBG Korea Office located in Songdo, Incheon, is designed as a hub and a conduit for WBG-ROK cooperation in other countries. 
The Team Assistant will be a core member of WBG Korea Office, recruited locally, and will report directly to the Special Representative of the WBG Korea Office. 

The incumbent will provide a full range of operation:

Roles & Responsibility :

• Provides a full range of operational and administrative support/assistance in the implementation of the unit’s work program, including project development, implementation, supervision, procurement, etc; In this regard, coordinates extensively with service units and liaise frequently with team members as they arise, when often requires interpretation of existing procedures and processes; 

• Coordinate and support mission delegations of the Korea-World Bank Partnership Facility (KWPF) and the Korea Green Growth Trust Fund (KGGTF) and their work program including administrative support such as coordinating their visiting schedule, Korean partner organizations they visit, renting vehicles, setting up meetings, as required. 

• Provide operational and administrative assistance/coordination for the implementation of events organized by the Korea office, including study visits, conferences, senior management meetings, knowledge exchanges, etc. 

• Provides comprehensive administrative support for Korea-based KGGTF team members, including handling travel requests, processing expenses, event-related admin processes, and performing other necessary administrative tasks as needed. 

• Support the KWPF team with maintaining and updating the Korean partner directory, verifying current information and entering new information into the database. 

• Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group. 

• Assists, as appropriate, in handling client relationship and functions as an important point of contact between the clients, partners and project teams; 

• Uses word processing and other standard software packages to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution. Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style. Team Assistants regularly work in more than one language, to include basic translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and other languages, etc. Attends meetings, interprets as needed, drafts minutes, and ensures timely clearance and distribution; 

• Assists and coordinates in preparation and logistical planning for various events, e.g., conferences, workshops, events, mission visits, etc; 

• In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task budget, etc.) within their teams or clusters. Extracts proper data from World Bank internal systems (e.g., SAP), regularly updates information on the internal tracking system, and performs expenditure reconciliation; 

• Maintains up-to-date work unit project and other files and records (both paper and electronic); 

• Provides support during procurement cycles following the guidelines and policies of corporate procurement units; Administers vendor registrations and prepares, processes, and records payment request; Prepares Purchase Order commitment request and monitors PO commitment status; Communicates with local vendors for payment arrangement and adjustments; 

• Performs other duties as required by the team and agreed with the manager.