Team Assistant

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in over 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.

Roles & Responsibilities:
•  The team assistant carries out the full range of office support work, including managing processes and monitoring schedules related to the team's/unit's products and tasks. 
•  Organizes and manages the Program Leader's meeting schedule and flow of communications, including the responsibility for taking any follow-up actions.
•  Coordinates extensively with service units and frequently liaises with team members at headquarters and in the field, as well as external counterparts. 
•  Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.
•  Incorporates agreed comments into documents using shared drives and software capabilities.
•  Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
•  Coordinates schedules, considers priorities, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
•  Solves non-routine problems (e.g., responds to requests requiring file search, etc.).
•  Assists in preparation and logistical planning for various events, e.g., conferences, workshops, negotiations, etc.
•  In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.), monitors particular activities (i.e., task budget, etc.) within their teams or clusters.
•  Tracks assigned tasks/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.
•  Maintains current distribution lists and phone/address lists of project/product contacts and distributes documents for the team.
•  Maintains up-to-date work unit project and other files (both paper and electronic).
•  Assists team or work unit by translating/drafting various routine documents and applying effective proofreading and grammar skills in English and other languages.