Senior Program Assistant - Bhutan Representative Office
Thimphu
- Organization: World Bank Group
- Location: Thimphu
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Administrative support
- Project and Programme Management
- Managerial positions
- Closing Date: 2025-12-04
IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.
IFC is seeking to recruit a highly motivated, well-organized and experienced Senior Program Assistant who will report to the Country Manager and provide full range of executive support functions, to include administrative management and coordination, quality assurance (i.e. documents, processes, etc.), liaison with external officials and contacts, general research and reference work and lead coordination role within the front office.
Roles and Responsibilities
• Provide full logistical and secretarial support to the country front office, including: (i) arranging travel schedules; (ii) organizing meetings, senior management visits and knowledge sharing events (iii) maintaining up-to-date work unit projects and other files (both paper and electronic); (iv) providing primary assistance in the implementation of the front office’s work program, including task management, database management, editorial assistance, procurement matters and other general administrative tasks etc. and (v) preparing mission announcements, processing visa, transport arrangement, hotel bookings, client meetings scheduling, etc. This will also include support for various advisory and investment departments of IFC.
• Responsible for time management and scheduling to include (i) effective prioritizing and resolving related conflicts and competing departments; and (ii) monitoring and communicating changes and other information to the appropriate staff, inside and outside the immediate work unit, including IFC stakeholders.
• Undertake representational duties to include serving as first point of contact and liaison with clients and officials both inside (including coordination with World Bank office, other regional country offices, Headquarters, etc.) and outside the Bank Group.
• Provide effective general research support.
• Coordinate and monitor multiple and diverse work processes and activities to ensure that management decisions are properly carried out.
• Ensure quality of documents requiring Country Manager or Country Officer or equivalent Official’s approval and/ or signature.
• Keep others informed by providing relevant information, reports or status updates.
• Draft/ finalize correspondence on a range of topics and prepares minutes of meetings.
• Support and work collaboratively with members of the immediate work team as well as with others in diverse work groups/ teams/ task forces, across Bank Group offices and joint representation.
• Accountable for the smooth operation of the office support work and related systems within the country front office by assuming primary responsibility for organizing and coordinating workflow.
• As first point of contact with HR, coordinate closely with HR colleagues on a range of issues, including internal/ external recruitments (and in some instances consultants/ temporary staff), review of job posting/ grading/ selection communication/ processes).
• Perform any other administrative task as directed by Management.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.