Team Assistant

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.

To support the team growth in Egypt and North Africa/ Horn of Africa regions, IFC is hiring a Team Assistant based in Cairo, Egypt.

Reporting to the Principal Country Officer, The Team Assistant will work with the Country Management Unit (CMU) or, as designated, specific Industry Units/Teams to provide a range of support functions, including, but not limited to, administrative and coordination, quality assurance, liaison with external officials and contacts, support during missions and business development activities, coordination support for IFC activities with the World Bank, as well as general research and reference work.  

Main Responsibilities

The Team Assistant will be responsible for providing secretarial and admin support which contributes to the smooth running of the daily operations of the work unit. Duties will include but not limited to:

•  Being responsible for monitoring and purchasing needed office supplies & consumables in coordination with Finance teams.
•  High quality word processing, proofreading and editing a variety of reports, correspondence and documents in French and English.
•  Logging and distributing incoming correspondence.
•  Independently drafting memoranda, letters and faxes.
•  Establishing and updating/maintaining files, including the division’s files and supervisors’ files.
•  Maintaining schedules and/or appointments for the Country Officer; arranging meetings and disseminating relevant information or material.
•  Assisting respective team in the organization and preparation of events, conferences, workshops, meetings, etc.
•  Providing support to visiting missions and ensure trips clearance after verifying security information. 
•  Making travel arrangements for the respective team S/he will be supporting.
•  Undertaking the office assets inventory, as need be. 
•  Assisting with other administrative tasks as needed from IFC Egypt based team, or other teams as designated.
•  Providing backup support to other ACS staff as need be.
•  Insuring close coordination and collaboration with IBRD country office staff.
•  Retrieving/extracting information from various sources, including magazine publications, IFC Library and the internet as necessary.
•  Contributing to projects and activities as appropriate for the IFC teams.