Program Assistant
Washington D.C.
- Organization: World Bank Group
- Location: Washington D.C.
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Administrative support
- Project and Programme Management
- Closing Date: 2025-05-04
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 130 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
ITS Vice Presidency Context:
The Information and Technology Solutions (ITS) Vice Presidential Unit (VPU) enables the World Bank Group to achieve its mission of ending extreme poverty and boost shared prosperity on a livable planet by delivering transformative information and technologies to its staff working in over 150+ locations. For more information on ITS, see this video:https://www.youtube.com/watch?reload=9&v=VTFGffa1Y7w
• Provide high-quality administrative and logistical support to the ITSDO and the ITSDA to enhance the work organization and the effectiveness, i.e., organizing and distributing daily briefing books and trip briefings, managing calendars, handling internal and external phone queries and emails, preparing routine correspondence, and providing basic research support.
• Liaise closely and effectively with members of the other departments and VPUs to facilitate coordination and execution of activities and help ensure the efficient flow of information and communication.
• Discreetly handle sensitive and confidential correspondence and information.
• Handle ad hoc duties assigned by the Department director and Managers
• Act as back-up to the Senior Executive Assistant as needed.
• Support mission arrangements, which include organization/distribution of mission itineraries and briefing materials, coordination of meeting schedule, travel, visa requests, office logistic and security arrangements, among others.
• Undertake standard logistical preparations for various events at HQ, e.g. meetings, conferences, workshops.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Ensure day-to-day smooth running of the office space, including ensuring all aspects of the office are functioning (e.g., photocopiers, paper supply, coffee/tea facilities) and, if not, following up with Facilities Management staff to address in a timely manner.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.