Operations Assistant

Job Vacancy | Thursday, March 20, 2025

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Thailand Resident Mission (TRM) within the Southeast Asia Department. You will be based at our Resident Mission Office in Bangkok.

You will report to the designated international staff and officer.

Your Role

As an Operations Assistant, you will provide administrative support, database management and logistics support to the Country Operations Head and international staff assigned to TRM.

You will:

• Perform a full range of administrative support for the assigned officers, including managing records, contact with the public, preparing correspondence and reports, assistance for visiting ADB missions and other appropriate functions.
• Coordinate supervisor's schedule by maintaining diaries, arranging appointments, meetings, travel and accommodation following ADB procedures.
• Ensure that all correspondence and documents are prepared in compliance with ADB's standards and logged and distributed to the concerned staff.
• Ensure that office filing systems and records are maintained and updated for easy documents retrieval and tracking. Maintain relevant databases and records for administrative tasks.
• Be a liaison for event preparation in Thailand. Help organizing meetings, press conferences, workshops, seminars, training, and staff recreation both inside and outside the office and ensuring adequacy and proper arrangement of required logistic facilities.
• Coordinate with hotels, suppliers, and food and beverage vendors as the venue for respective events/participants. Prepare related documents for distribution.
• Maintain liaison with multiple service providers/vendors to ensure levels of services including search for new service providers/vendors and evaluate current service providers/vendors including request and negotiate the hotel rate for official use.
• Relieve other Operations Assistants when they are absent.
• Perform other responsibilities as may be assigned and reflected in the incumbent's workplan.

Qualifications

You will need:

• Bachelor's degree in business administration, general management or related field
• At least 5 years of relevant work experience
• Comprehensive knowledge of procedures of the relevant work area
• Sound knowledge of Microsoft Office 365 suite and common word-processing, spreadsheets and graphics software used within ADB.
• Familiarity in videoconferencing tools (MS Teams, Zoom, Webex)
• Knowledge of relevant ADB procedures and guidelines is advantageous
• Ability to work collaboratively with teams as a constructive team member
• Good sense of judgement and keen on details.
• Excellent command of written and spoken English.
• Please refer to the link for ADB Competency Framework for Administrative Staff Level TL1.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

This opening is a local staff position. It is open only to nationals and residents of Thailand.

This is a fixed term appointment with option to renew for an initial period of 3 years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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