Administrative Clerk (Logistics)
Pristina
- Organization: UNOPS - United Nations Office for Project Services
- Location: Pristina
- Grade: Administrative support - LICA-3, Local Individual Contractors Agreement
-
Occupational Groups:
- Operations and Administrations
- Administrative support
- Logistics
- Supply Chain
- Closing Date: 2025-04-15
Job categories Administration
Vacancy code VA/2025/B5107/29969
Department/office ECR, AUMCO, Pristina
Duty station Pristina, Kosovo (under UNSCR 1244/99)
Contract type Local ICA Support
Contract level LICA-3
Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Application period 02-Apr-2025 to 15-Apr-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of functions:
Logistics Management:
Travel/Transport Management:
Operational support:
Knowledge Management:
- Logistics Management (60%)
- Travel/Transport Management (30%)
- Operational Support (5%)
- Knowledge Management (5%)
Logistics Management:
- Assist the project team in updating Logistics Plans for the procurement projects and support the implementing of the plans.
- Be responsible for liaison and follow up with the suppliers in order to timely delivery of equipment/ goods as agreed in the UNOPS Purchase Order (PO).
- Liaison with the UNOPS Procurement Team and provide routine support in different steps of procurement.
- In consultation with the project team, make sure that the suppliers rightly & timely do the transportation, maintenance and safe & secure storage of all equipment.
- Liaise with contractors, suppliers, and partners to ensure that delivery schedules are adhered to and that equipment reaches its destination safely and on time.
Travel/Transport Management:
- Coordinate and process travel requests as required for onward approval by the Support Services Senior Manager /Country Manager
- Provide transportation services including client service, driver log, regular service maintenance, insurance and monitoring of consumption. Prompt reporting and investigation of vehicle accidents, damage, loss of theft.
- Any issue with the vehicle management is reported in a timely manner.
Operational support:
- Support the project team in organizing all payments related documents in a timely manner.
- All POs issued to the suppliers are recorded, followed up and reported with progress status in a timely manner.
Knowledge Management:
- Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects.
- Sound contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements
Education:
Certification:
Work Experience:
Language Requirements:
- High School Diploma with three years relevant experience is required.
- A First-level University degree (Bachelors or equivalent) preferably in Logistics, Business Administration, Project Management, Social Sciences or related fields or a Diploma preferably in management, Logistic management, transport or related fields is an advantage and may substitute relevant experience.
Certification:
- Possession of valid Driver’s license is required.
Work Experience:
- A minimum of 3 years of relevant professional experience is required for this role. A first University degree (BA) is an asset and may substitute for 3 years of professional experience
- Relevant experience is defined as experience in Logistics and/or Administration & Finance, and/ or Procurement.
- Good computer skills, including MS Word and Excel is required;
- Experience in driving and travel management is required;
- Experience of ERP systems is desired.
Language Requirements:
- Fluency in English and Albanian is required (must be able to effectively communicate in both oral and written)
- Fluency in Serbian is an asset
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.