Logistic Officer - International Consultant

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Afghanistan continues facing a humanitarian crisis compounded by a complex political context, economic decline, a challenging operational context and the impact of climate change. An estimated 15 million people are facing food insecurity. In view of programmatic requirements far exceeding available resources, WFP Afghanistan unfortunately is being forced to prioritize its support to the most vulnerable groups.

The incumbent, under the supervision of the Head of Area Office, will support Logistics and WFP Fleet operations to ensure timely and cost-effective 1) delivery of WFP food assistance, 3) commodity tracking in WFP systems, 3) managing the administrative tasks, maintenance and effective utilization related to WFP Fleet trucks positioned in Herat Operational Area. The position will also include additional oversight activities to other Area Offices like Kandahar.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the supervision of the Head of Area Office and the technical guidance of the Head of Supply Chain, the Logistics Officer shall undertake the following tasks:

• Participate in the development and implementation of procedures for logistics field operations ensuring that objectives are achieved in compliance with country functional strategies, policies, and plans.

• Plan and lead on implementation of innovative logistics operations, initiatives and programs to ensure timely, efficient and cost-effective supply of direct or indirect food assistance.

• Collect and analyse relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals.

• Lead preparation of transport arrangements and contracting of all associated services in accordance with established guidelines.

• Implement operational warehouse procedures and normative guidance to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

• Coordinate logistics, and warehouse management support services in the area assignment, preparation of contracts and supplier payments.

• Plan, organise and supervise the work of more junior staff to ensure that tasks are accomplished in a manner consistent with organizational requirements.

• Gather market intelligence through research and networking, thus improving the knowledge basis available to Country Offices, Region and the Programme, and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

• Build relationships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance.

• Prepare accurate and timely accounting, data collection and reporting, to inform supply planning and contribute to a WFP wide view of logistics activities, enabling informed decision making and consistency of information presented to stakeholders. Liaise with internal and external stakeholders and consolidate preliminary data analysis, prepare accurate and timely reports to support a WFP-wide view of logistics activities that enables informed decision making.

• Provide technical advice and guidance to WFP staff, partners, and governments, building capacity to connect to markets, manage food systems and deliver food assistance to those in need.

• Identify and build productive relationships and partnerships with counterparts in UN agencies, NGOs, governments and the private sector to share knowledge and resources and ensure coordinated delivery of food assistance.

• Contribute to preparedness actions, prepare CO Logistics Capacity Assessment (LCA), provide technical recommendations and guidance and monitoring the management of specific logistics risks to enable WFP to quickly respond and deploy food and resources at the onset of the crisis.

• Overall planning, management, allocation, utilization and maintenance oversight of WFP fleet trucks, vehicles, machineries.
• Management of the workshop, spare parts, lubricants, tires and required maintenance activities, ensuring trucks are timely maintained and ready to support operations to optimum capacity.

• Support in the analysis, identification and procurement process and administrative follow up for spare parts, fuels for the WFP fleet trucks.
• Support in the fuel management of purchase and mobilization and required re-fueling of trucks.
• Manage the outsourced Fleet staff including drivers, convoy leaders, mechanics, etc. as assigned and requested by the Head of Fleet.
• Ensure that the management of the Fleet Management System (FMS) and associated data entry and management in the system related to the trucks, tools, spare parts, tires and fuel.
• Produce monthly fleet activity reports, including fleet management KPIs.
• Ensure proper implementation of established WFP Logistics/Fleet SOPs.
• Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Carry out all assigned tasks in close coordination with the Head of Logistics in the AO.
• Conduct oversight missions as required including to other Area Offices like Kandahar.
• Perform any other duties as assigned.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced University degree in Transport, Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience of minimum 3 years in following:

• Humanitarian logistics and fleet management operations,
• Evaluating and selecting service providers and third parties.
• Identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.
• Determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines.
• Preparing and managing transport and project budgets.
• Managing integrated land transport operations.
• Supervising professional staff.
• Working in insecure and difficult environments.
•  Working with interagency partners to assess and coordinate emergency/non-emergency response.
•  Working with Logistics systems (databases, software).

Fluency (Level C) in oral and written communication in English.

Location: Herat

Type of Contract: Consultant level I

Duration of the Contract: 6 Months

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REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.