Social Cohesion Intern

Organization: IOM - International Organization for Migration
Location:
Grade:
Occupational Groups:
- Development Cooperation and Sustainable Development Goals
- Civil Society and Local governance
Closing Date:

Job Description

Under the overall guidance of the IOM Tunisia Chief of Mission and the overall supervision of head of migration and development unit and the direct supervision of the National Program Officer, the successful candidate will be tasked to assist the project’s activities in relation with the migration and development unit.

Responsibilities

Tasks will include:

Fulfil internal administrative formalities including and follow-up on documents (e.g. requests for payments, TDY documents, etc.) and correspondence for the signature of the Project Manager, and liaise with IOM staff as needed;
Assist colleagues in the organization of events, workshops, coordination meetings with local partners, such as drafting invitations, coordinate schedules and follow up with other needed arrangements;
Support with updating of partners’ contacts and lists;
Support in the drafting and lay-out of project-related communication material, including reports, briefing notes, graphic, articles and statistical summaries, etc.;
Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with IOM’s regulations and procedures;
Support in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents;
Support in administrative tasks linked to the implementation of the project and of the activities of the mission;
Translate project related documents, as needed (French, English, Arabic);
Assist in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents;
Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;
Participating in the preparation of meetings and attending selected meetings, drafting minutes;
Maintain and ensure the confidentiality and integrity of all related information on the project, especially data regarding applicants and selected beneficiaries of the project;
Perform such other duties as may be assigned.

Qualifications

Education and Experience

University degree from an accredited academic institution, preferably in language civilization and/or communication and/or public relation;
Demonstrated interest in working in international organizations;
Sound knowledge of project implementation, financial and administrative management skills are an advantage;
Familiarity with the region and the migration thematic is an asset;
Computer literate with the ability to quickly learn new systems.

Languages

Fluency in French, English and Arabic is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Internship (2-6 months)
Initial Contract Duration: 6
Vacancy Type: Internship
Recruiting Type: Intern
Grade: UG
Alternative Required Language 1: French

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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