Human Resources Assistant, Service Contract L5, New Delhi

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFP encourages female candidates and people with disabilities to apply

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

TERMS AND CONDITIONS

This vacancy is open to Indian National only.

This vacancy is open to internal and external candidates.
Only candidates under serious consideration will be contacted.
A Written test will be used for Screening Candidates.
Only recommended candidates will be retained on roaster for a period of two years and may be considered for similar positions from roaster.
The Base Salary for this position is INR 79,466/- per month + 8.33% of Base Salary towards Social Security, also employee will be covered with medical benefits as per WFP 's Plan. All Tax liability for payments from this contract are to be borne by the subscriber.   

VACANCY DETAILS

Job Title: Human Resources Assistant

Grade: Level 5

Type of Contract: Service Contract

Duration: 1 Year (with possible renewable)

Reporting To: HR Officer

Duty Station: New Delhi

Date of Publication: 16 April 2025

Deadline of Application: 30 April 2025

JOB PURPOSE:

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a clientfocused and strategy-oriented HR services.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive) 

Under the direct supervision of the Human Resources Officer, the job holder will work under the close support, guidance and regular feedback on the work performed. He/She will perform the following duties (not all-inclusive).

1)  Assist in recruitment, selection, onboarding and employee actions:
•    Provide support in the recruitment and selection process for all contractual modalities.
•    Ensure completion of onboarding and induction session and formalities for all new employees.
•    Prepare HR documents in Workday such as offers, employment contracts, certificates, Note  for Records, broadcast, etc. ensuring timely actions.
•    Ensure completion of separation documents, forms, and checklists for final settlement  payments.

2)   Personnel administration actions and database management:

•   Provide support in routine HR administrative tasks ensuring consistent service delivery as per  the required standards. 
•    Liaise with other units on HR related information on employees for actions related to payroll, entitlements, contracts, absence management, vendor payments, separation etc.  
•    Respond to routine HR queries and escalate to HR Officer where appropriate, in order to  provide timely and accurate information to staff. Also, resolve the queries regarding Workday on a regular basis.
•    Provide guidance and on-the-job training to other staff, to support their development and  increased knowledge of HR systems and procedures required to perform their duties
•    Responsible for e-filing and maintenance of staff personal files to ensure documents are  readily available in e-files as well as Workday.
•    Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
•    Supporting payroll administration

3) Learning and Development actions:

• ​ Coordination and Compilation of nominations for both National and Global learning programmes
•  Supporting HR officer in preparing various training materials and knowledge sharing sessions on various topics. Identification of relevant external training resources. Scheduling and facilitation of learning sessions.
•  Compilation of training evaluation report,
•  Contributing to Staff Wellness Activities along with Staff Wellness Committee
•  Follow up on mandatory courses, track performance evaluations, probation, LinkedIn Learning

4)   Database Management, Analysis and Reporting:

• ​ Maintaining of performance and training database
• ​ Compiling annual HR and learning report
• ​ Creation of various templates for streamlining HR activities and reports as required
• ​ Manage HR data in Workday, monthly submission of staffing list and Org Chart, Trip Profile,
• ​ Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.

5)    Serve as backup to the Human Resources Associate in the team

6)     Any other related duties as required. 
 

STANDARD MINIMUM QUALIFICATIONS

EDUCATION

• Completion of secondary school education. A Bachelor’s degree in Social Sciences, Human Resources, Industrial Psychology, Business/Public Administration or related fields is an advantage.

EXPERIENCE

• Five or more years of responsible work experience in Human Resources administration in national/international organization. Experience in basic HR data management, HR Management Information Systems and ERP like Peoplesoft or SAP or Workday is required. 

Desirable:

• Has managed and implemented HR policy and procedures in line with UNs operating standards
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
• Has provided ad-hoc guidance to less experienced staff members
• Has provided briefing to new recruits as part of the onboarding process
• Has exposure to Learning & Development activities

COMPETENCIES & SKILLS:

• Proficiency in MS Office including Word, Excel and PowerPoint is required. 
• Is organized, strong on follow-up and coordination with internal stakeholders
• Ability to demonstrate positive attributes and experience in team environment.
• Ability to handle multitasking, manage high work pressures and stress.
• Ability to produce accurate work, pays attention to detail. 
• Possess strong working standards on HR compliance, Rules, Regulations, Procedures and organizations Value system.
• Ability to handle sensitive and confidential HR documents and information
• Ability to maintain respectful communication with individuals across the organization

LANGUAGE

Proficiency in both written spoken English and Hindi

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.