Project Manager for Climate Adaption in Mongolia

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. 
IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. 
IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.
IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
The East Asia Country Cluster Delegation (EACCD) based in Beijing, China works closely with the East Asia National Societies of the following countries: China (Red Cross Society of China – RCSC), Japan (Japanese Red Cross Society – JRCS), Mongolia (Mongolian Red Cross Society – MRCS), the Republic of Korea (Korea National Red Cross – KNRC) and the Democratic People's Republic of Korea (DPRK Red Cross Society - DPRK RCS). The IFRC EACCD has an office embedded into the MRCS.  
The IFRC East Asia Country Cluster Delegation, in partnership with the MRCS, is launching a project named as “Supporting Climate Change Adaptation in Mongolia” under the Global Development and South-South Cooperation Fund (GDSSCF). The project aims to strengthen the resilience of vulnerable herder communities to climate-related disasters (e.g., Dzud, droughts) through early action systems, climate-resilient livelihoods, institutional capacity building, and policy advocacy. The project will directly benefit 20,000 people across 8 communities in 4 provinces in Mongolia.  The project is designated to strengthen climate smart approaches in community practice, fostering scalable measures that not only enhance resilience today but also contribute to catalyzing the future policy reforms and elevate public awareness, promoting long-term sustainability and adaptive capacity for communities and institutions.

Job Purpose

The Project Manager will be responsible for the overall management and implementation of the "Supporting Climate Change Adaptation in Mongolia" project. The role involves providing technical expertise in climate adaptation, ensuring effective execution of project components (early action, institutional capacity building, and policy advocacy), coordinating stakeholder engagement, and exploring funding opportunities to support climate adaptation initiatives in supporting East Asia National Societies. The Project Manager will also serve as the focal point for climate-related initiatives within the IFRC East Asia Country Cluster Delegation.

Job Duties and Responsibilities

1.    Project Management and Implementation.
•    Collaborate closely with MRCS, to oversee the day-to-day management and implementation of project activities in collaboration with MRCS and other stakeholders.
•    Ensure that project activities are executed according to the project proposal, work plan, indicators, targets and budget.
•    Monitor project progress and ensure that all activities are completed within the stipulated timeframes and in accordance with quality standards.

2.    Technical Expertise and Support.
•    Maintain a proactive and nuanced awareness of climate and environmental shifts at the global, regional and national levels. 
•    Closely monitor evolving policies, intervention measures, and the roles of key stakeholders (e.g., governments, NGOs, multilateral agencies) in climate adaptation initiatives 
•    Works closely with relevant technical units of IFRC Asia Pacific Regional Office (APRO) and Geneva (when necessary) as well as with ICRC, Partner National Societies, relevant IFRC Reference Centres and key external stakeholders throughout the programming cycle to facilitate a synergetic effort to programmes and operations. Provide relevant climate adaptation technical expertise to ensure high-quality technical support.
•    Contribute and coordinate the development and review of project technical documents, including risk assessments, climate vulnerability assessments, and early warning system designs.
•    Ensure that project activities align with best practices and international standards in climate adaptation and disaster risk reduction.

3.    Stakeholder Engagement and Coordination.
•    Serve as the focal point for climate-related initiatives within the IFRC East Asia Country Cluster Delegation.
•    Facilitate and coordinate stakeholder engagement in climate adaptation-related events, workshops, and conferences.
•    Build and nurture solid relationships with key external partners in East Asia – including academia and the private sector – for enhancing innovative approaches in programmes and operations, and research as a base for evidence aimed at supporting advocacy on expanding investment in preparedness and community resilience.
•    Build and maintain strong relationships with local communities, government agencies, and other partners.
•    Represent the IFRC climate focused projects in external meetings and events, ensuring effective dissemination of project information and achievements. 

4.    Funding and Resource Mobilization
•    Explore and engage in initiating and securing funding opportunities for supporting National Societies in East Asia concerning climate adaptation.
•    Coordinate with the Strategic Partnerships and Resource Mobilization (SPRM) team in APRO and EACCD, Partner National Societies and donors to mobilize resources in support the IFRC climate related programmes and operations in East Asia.
•    Contribute to project proposal and concept notes development process to potential donors.
•    Contribute to the preparation and maintenance of a pipeline of potential funding sources and opportunities.

Job Duties and Responsibilities (continued)

5.    Monitoring and Evaluation 
•    Implement the project’s monitoring and evaluation framework, including data collection, analysis, and reporting.
•    Ensure that all project activities are documented and reported accurately and in a timely manner.
•    Support the evaluation of project impact and contribute to the development of lessons learned and best practices.

6.    Capacity Building and Training:
•    Support the organization and delivery of training sessions and workshops related to climate change adaptation, early warning systems, and livelihood diversification.
•    Assist in the development of training materials and resources as needed.
•    Facilitate knowledge sharing and capacity building among project staff, volunteers, and community members.

7.    Logistics and Procurement:
•    Assist in the procurement of goods and services required for project activities, ensuring compliance with MRCS and IFRC policies and procedures.
•    Ensure that all project-related materials and equipment are properly managed and maintained.

8.    Reporting and Documentation:
•    Prepare regular progress reports, including monthly, quarterly, and annual reports, as well as contributions to finance reports, for submission to the Head of Delegation and other relevant stakeholders.
•    Maintain accurate and up-to-date project records and documentation.
•    Contribute to the development of project communication materials, such as newsletters, brochures, and social media content.

Duties applicable to all staff:
•    Actively work towards the achievement of the Secretariat’s goals. 
•    Abide by and work in accordance with the Red Cross/Red Crescent principles.
•    Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

• Bachelor's or Master's degree in climate change, environmental studies, disaster risk reduction, development studies, or a related field.
• Completion of relevant professional training courses, such as climate change adaptation, environmental sustainability, disaster preparedness, international development, project management for climate initiatives, community-based adaptation, and sustainable livelihoods is preferred. 

Experience

•    Minimum 7 years of relevant experience in project management, climate adaptation, disaster risk reduction, or related fields, preferably with an international organization or NGO
•    Strong technical expertise in climate change adaptation, early warning systems, and livelihood diversification, with experience in developing and implementing related projects and initiatives
•    Proven experience in managing and coordinating multi-stakeholder projects in the thematic areas, including working with government agencies, local communities, and other partners.
•    Strong capacity-building and training skills, with experience in organizing and facilitating workshops and training sessions for diverse stakeholders.
•    Proven ability to work in a multicultural and multidisciplinary team environment, with experience in remote collaboration and coordination.
•    Demonstrated willingness and ability to travel both domestically and internationally, including frequent visits to project sites in Mongolia. 

Knowledge, Skills and Languages

• Strong analytical and problem-solving skills
• Ability to work in a diverse cultural context 
• Excellent communication skills; influencing skills 
• Excellent relationship-building skills; ability to build and strengthen partnerships
  Demonstrated skill in analytical and strategic thinking
• Computer literate (Microsoft Office suite)
• Native speaker of Mongolian
• Fluent in spoken and written English