INTERNSHIP: Travel and Events Unit

Main duties of an intern will be as follows: 

• The development of template forms for easy storage of standard information and keeping databases up to date.   

• Interfacing with current technology to recommend better solutions for Travel and Events challenges in the office. 

• Payment status follow-up with the LTA travel agency; monitor payments and maintain weekly contact with the agency representative.  

• Keep the payment status table updated and inform when there is a significant increase in the pending payments.  

• Follow up open claim tables and send reminders to travelers for claim submission.  

• Assist with hotel reservations for visiting UN/UNDP officials. 

• Support on processing requests for visas for all UN travelers in coordination with the visa agency. 

• Arrangement for airport pick-up and support to expediting customs and immigration procedures, as necessary. 

• Support GBL/BBL arrangements in the Hub. 

• Preparation of routine correspondence, excel tables, and reports. 

• Extracting, inputting, copying, and filing data from various sources. 

• Support liaising with service providers (hotels, restaurants, etc.) to identify the most convenient and cost-effective options for workshop/conference/meeting locations and functions. 

• Provide on-site support during events when needed. 

• Informing Plaza reception on expected guests. 

• Other required support to the work of the IRH Travel and Events Unit. 

• Excellent relationship management, communication, and analytic skills. 

• A well-organized individual with the ability to multi-task; 

• A team player: the ability to work productively and effectively with others. 

Education: 

Applicants to the UNDP internship program must, at the time of application, meet one of the following requirements: 

• Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher); 

• Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent). 

• Have graduated with a university degree in fields such as Tourism/Hotel management and/or travel desirable related fields, and, if selected, must start the internship within one year of graduation. 

• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program. 

Experience: 

• Previous related work experience in a national or an international entity would be an asset but not required. 

• Experience in Travel agency/Hotel management is an asset but not required. 

Language skills:  

• Proficiency in written and spoken English;  

• Turkish or Russian language knowledge is an asset. 

Learning:  

The intern will develop a good overview of regional travel, logistics, and event management practices and a basic understanding of relevant UNDP concepts.  

 

Important information for US Permanent Residents ('Green Card' holders) 

 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 

Applicant information about UNDP rosters

 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 

Non-discrimination

 

 

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