Logistics Assistant ( Warehouse)

Key Responsibilities 

Warehouse Operations & Inventory Management 

• Receive and dispatch commodities while ensuring accurate stock counts, quality control, and compliance with customs and operational documentation (waybills, B/L, delivery notes). 

• Maintain FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) inventory rotation to minimize losses and support food safety. 

• Implement standardized stacking and palletizing procedures to optimize space utilization and safeguard stock integrity. 

• Conduct daily and monthly physical stock counts to prevent discrepancies and ensure alignment with corporate inventory systems. 

• Ensure proper temperature and humidity control in warehouses storing temperature-sensitive items. 

 Prepositioning & Corridor Logistics Support 

• Align stock levels with prepositioning plans to ensure readiness for emergency response and replenishment strategies. 

• Coordinate with transport teams, customs agents, and border authorities to facilitate timely cargo movement along the corridor. 

• Work closely with the customs clearance team to ensure all required documentation and duty exemptions are in place. 

• Monitor and report on storage capacity, operational constraints, and clearance bottlenecks affecting prepositioning efforts. 

 Loss Prevention & Quality Assurance 

• Implement stock monitoring and warehouse security measures to prevent losses and unauthorized access. 

• Identify and analyze causes of stock discrepancies and damages, report on findings, and propose corrective actions. 

• Maintain detailed records of damaged commodities, pest infestations, and spoilage risks, ensuring compliance with WFP Food Safety & Quality Assurance (FSQA) guidelines. 

• Ensure regular fumigation and pest control programs in collaboration with logistics and quality control teams. 

 Reporting & Compliance 

• Maintain accurate warehouse records, including real-time stock reconciliations in WFP’s corporate logistics systems (LESS, WINGS, or equivalent). 

• Prepare daily, weekly, and monthly reports on stock movements, dispatches, and losses, ensuring transparency and accountability. 

• Assist in audit processes by providing accurate inventory records and compliance documentation. 

• Ensure compliance with local and international warehousing regulations, including CEMAC customs procedures for transit goods. 

 Capacity Building & Team Supervision 

• Provide on-the-job training and technical guidance to warehouse personnel to improve efficiency and compliance. 

• Support the implementation of Standard Operating Procedures (SOPs) for warehouse operations and security. 

• Promote a culture of accountability and professional growth within the warehouse team. 

 Required Competencies 

• Strong understanding of humanitarian supply chain operations, particularly prepositioning and corridor logistics. 

• Expertise in inventory control, warehousing best practices, and loss mitigation strategies. 

• Knowledge of WFP logistics tools (LESS, WINGS, SAP, or equivalent) for stock management and reporting. 

• Familiarity with CEMAC customs regulations, import/export procedures, and duty exemptions for humanitarian goods. 

• Ability to coordinate with transporters, customs authorities, and port operators for efficient cargo clearance and movement. 

• Proactive problem-solving skills, with the ability to identify bottlenecks and propose operational improvements. 

Education 

• Completion of secondary school education. 

• A post-secondary certificate in logistics, supply chain management, or warehouse operations is desirable. 

• Additional training in customs regulations, transport management, or food safety standards is an advantage. 

Experience 

• At least 4 years of experience in logistics, warehouse management, or supply chain operations. 

• Experience working with humanitarian organizations, UN agencies, or international NGOs is highly desirable. 

• Experience in prepositioning warehouse management and handling cross-border logistics is an advantage. 

• Experience using inventory management systems for tracking food and non-food items (e.g., LESS, WINGS). 

Language Requirements 

• Fluency in French and English (both oral and written). 

• Knowledge of local languages spoken in the corridor countries (Cameroon, Chad, CAR) is an asset. 

Terms and Conditions

Job Title: Logistics Assistant ( Warehouse)

Type of Contract: Special Service Agreement

Grade : SSA4

Duration: 3months

Duty Station: Douala / Cameroon