Supply Chain Associate (Expedite Recruitment)

Job Description

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Resource and Management Officer (RMO), the incumbent will assist for supporting the procurement processes for the acquisition of goods and services that allow the development of the activities proposed for the execution of the objectives of IOM's Mission in Chile, in accordance with IOM’s regulations, rules and procedures.

Responsibilities

1. Receive procurement and supply requisitions and makes sure all are approved prior to procuring;

2. Prepare/maintain Vendor Database and ensure vetting of all vendors.

3. Prepare and maintain procurement files for all contracts and vendors entered into by IOM. Contract files should be complete and additional information updated.

4. Follow up with suppliers on the timely and proper delivery of the Goods/ Services;

5. Maintain a tracker of the completed projects and track procurement documents required for their closure.

6. Coordinate with the receiving unit on Goods/Services and other required documents to be received and obtain satisfactory delivery notes and invoices;

7. Follow- up with providers for the timely delivery of requested supplies and materials and keep the concerned project staff informed on the status of the delivery;

8. Conduct first review of vendor invoices to verify compliance with order and goods received;

9. Prepare payment requests and follow up on the timely payment to suppliers/ service providers;

10. Assist in preparing documentation like contracts, payment requests, purchase requisitions and puchase orders etc.

11. Submit all financial documents to the finance department by the stipulated date;

12. Assist with procurement process for LTAs and bid processess in accordance with IOM’s regulations, rules and procedures.

13. Perform any other duties as may be required from time to time.

Qualifications

Education

• Bachelor’s degree in Business Administration, Procurement, logistics and/or any related field with three years of relevant experience, or
• School diploma with five years of relevant experience.

Experience

• Effectively applies specialized knowledge of logistics and procurement to timely source goods and services;
• Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM;
• Knowledge of SAP , ORACLE, MS Project and common software applications such as Word, Excel, PowerPoint and Access;
• Demonstrated ability to maintain integrity in performing responsibilities assigned;

Required Skills

• Understanding of IOM Procurement and Logistics policies, rules and regulations is an advantage;
• • Previous experience with the UN and other International Agencies, or NGO’s is an advantage

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