Senior Programme Support Associate

Istanbul | Gaziantep | Ankara

Organization: IOM - International Organization for Migration
Location: Istanbul | Gaziantep | Ankara
Grade:
Occupational Groups:
- Monitoring and Evaluation
- Project and Programme Management
Closing Date:

Job Description

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM opened its first office in Türkiye in 1991 and is now one of the largest globally with over 1,600 staff across the country, a main office in Ankara, and sub-offices in Istanbul and Gaziantep. IOM Türkiye manages a portfolio of over 40 projects in the areas of migration management, emergency response, community stabilization, and resettlement. To effectively manage a large and complex programme portfolio, IOM Türkiye has established a centralized Programme Development, Strategy, and Support Unit (PDSSU) based in Ankara with additional staff in Gaziantep and Istanbul. IOM Türkiye is therefore seeking an incumbent to support programme development and support efforts, particularly in the scope of European Commision grants. This portfolio includes projects within the scope of assisted voluntary return, assistance for vulnerable migrants, integrated border management, labour migration, integration, migration health, migration, environment and climate change, counter migrant smuggling, and employability.

Under the overall supervision of the Senior Programme Coordinator (Dev&Rep), and the direct supervision of the National Programme Development Officer, the incumbent will support the Programme Development, Strategy, and Support Unit by facilitating procedures related to partnership strategies, programme development, and donor liaison.

Responsibilities

Support the organization’s project development actions by maintaining regular contact with donors and managing contractor counterparts, and by drafting, reviewing, and submitting project proposals, concept notes, appeals, as well as MoUs, Special Conditions and other types of contracts.
Contribute to and coordinate the timely and accurate preparation and dissemination of reports including monthly, interim, and final reports for donors based on program objectives, work plans, and timelines set by project agreements.
Contribute to periodic and activity-specific reports from the Mission, Regional, and Headquarters, such as the IQ, Bi-monthly Mission report, etc., as may be required.
Contribute to, and coordinate inputs into Mission strategies, programme strategies and methodologies.
Research, draft, and present any other documents necessary for project development, reporting, and donor liaison purposes.
Maintain contact with potential donors and provide support to programme coordinators and project managers in the preparation of meetings and other consultations with donors, including the preparation of notes, briefs and other materials.
Within the scope of project development and reporting, liaise with relevant authorities, United Nations agencies, non-governmental organizations, and other stakeholders and coordinate with key partners, particularly the Government of Türkiye focal points, to facilitate proactive coordination, monitoring and facilitation of IOM’s programming.
Share knowledge and promote the enhancement of organizational effectiveness through the development and use of templates, tips, mechanisms and guidelines to support resource mobilization and programme development.
Guide and train IOM staff in project development and reporting under the rules and regulations provided in the IOM Project Handbook, as well as to adapt these trainings in Turkish language and operational context to develop capacity of local partners such as the Government of Türkiye and NGO personnel.
Maintain a thorough understanding of IOM Türkiye-implemented programs, projects and activities, general and specific donor requirements.
Participate in planning organizing and coordinating the Programme Development, Strategy, and Support Unit Work Plan, including updating project-related data in IOM’s portals and internal reporting matrices, including PRIMA.
Keep accurate and pertinent records of all correspondence, project development and reporting files, relevant databases and other Project Development and Reporting-related information.
Undertake duty travel as required.
Perform such other duties as may be assigned.

Qualifications

Education

Bachelor’s degree in English, Politics, International Relations or a related field from an accredited academic institution, with five years of relevant professional experience; or
High school diploma with seven years of relevant professional experience

Experience

Excellent command of English;
Proven experience in working, editing and writing documents in English;
Proven experience working in the field of resource mobilization or project development;
Experience in, technical writing and editing, preferably in the international development/humanitarian sector;
Experience in design and facilitation of training/educational events;
Proven strong organizational skills and practical experience of how to multi-task, prioritize and work independently.

Languages

English, Turkish

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-7

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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