Finance & Administration Country Manager 4 (800117)

Purpose

Finance & Administration Country Manager 4 is accountable for the integrity of financial and analytical accounting, and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in a given delegation/other structure, and acts as Human Resources and/or Logistics Manager in the absence of a dedicated specialist. S/he is a member of the Management team in the structure concerned. S/he has responsabilities delegation wide concerning financial business partnering, risk management, financial compliance, resource management and quality administrative services.

Accountabilities & Functional responsibilities

• Supervises the accounts department, preparation of annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations. Ensures compliance with statutory reporting requirements (i.e. taxes and social security, the latter in close collaboration with the Human Resources Manager), and regularly assesses the financial situation (including treasury) of the delegation/structure.
• Acts as adviser, trainer and coach on all financial or economic matters for the teams running humanitarian projects.
• Supports the delegation’s management team members in establishing procedures that would enable the smooth implementation of joint and/or complementary activities with other components of the Movement.
• Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• Interprets institutional guidelines and policies in light of the local context; sees to it that these are strictly implemented and monitored, ensuring compliance with ethical standards and mitigating financial risks.
• Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.).
• Contributes with reliable forecasts and budget data to managerial decision-making on tactical (current fiscal year) and strategic (next fiscal year) matters.
• Where no Human Resources Manager is deployed, is responsible locally hired staff, with dotted-line report to the Human Resources Coordinator for the delegation/region.
• Oversees the day-to-day financial management and maintenance of offices and residential premises; ensures an appropriate security set-up, including safe accommodation for all mobile staff.
• Supports the Head of Delegation/structure in establishing (and updating) the Risk Assessment for the delegation/structure, focusing on risks related to real estate and financial environment (e.g. currency fluctuations, banking sector, taxation, other financial regulations, etc.).Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
• In joint collaboration with technical departments and the sustainability team at headquarters, initiates and leads measures to reduce energy consumption and implements "gap-closing" measures identified in the Sustainability Assessment.
• Ensures that the staff set-up of the Finance & Administration Department corresponds to operational needs and ensures efficient use of resources through KPI analysis including travel.
• Updates delegation wide policies concerning finance, premise and welcome in respect to both institutional guidelines and contextual legal environment.

Our Values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this

Reports to (role)

• Head of Delegation or Head of Support

People management responsibilities

Yes

Scope & Impact

• Manages the Finance & Administration team and the "Welcome" desk in charge of all travel arrangements at the delegation/structure.
• Budget of delegation/structure: typically over CHF 60 million.
• Number of staff members: typically over 400.
• Typically over 80 mobile staff members to be accommodated (impact on premises, mainly residences).
• Number of premises (offices + residences) under contract: typically over 50.
• Number of delegations/structures covered: typically over 8
• Annual local spend: typically over CHF 30 million.
• Reserved for ‘’top 5-8’’ delegations in terms of size and complexity. Level to ensure coherence with support roles in these operations. NB: the exact positioning of managerial roles depends on a full evaluation of all criteria defined by the relevant profession (transparency perception index, volatility, etc.) and may change over time.

Relationships

• Internally, interacts with the Head of Delegation/structure and with other departments in the field, and with the Head of Finance & Administration Sector at headquarters.
• Externally, interacts with financial authorities (tax authorities/ Ministry of Labour, Ministry of Foreign Affairs, embassies) and suppliers (e.g.. Heads of Finance).
• Movement wise, interacts with and develops regular contacts with relevant Movement counterparts present in the country.

Certifications / Education required

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• Fluent command of English and French.
• Computer literacy.

Professional Experience required

• 15+ years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling and at least 10 years' ICRC field experience.
• Experience in an international working environment, abroad or with an international organization/development agency.