G6 Finance Associate (Roster Recruitment) - For Malaysian National only

The GSSC is led by the Director, who reports to the Director of Bureau for Management Services (BMS). Reporting to the Finance Analyst/Associate, the Finance Associate works collaboratively within the GSSC Finance Service Delivery Teams with a client-oriented approach.

The Finance Associate provides financial services that ensure effective and transparent utilization of financial resources by supporting:

• administration and implementation of operational finance strategies, processes and procedures 
• accounting and administrative support services
• cash management 
• quality assurance and compliance

1. Ensures administration and implementation of operational finance strategies, processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
•  Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
• Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
• Review, analyze and recommend improved work processes.

2. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of financial reports for NEX projects.
• Approval of vendors in ERP (as a senior member of the Finance team).
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed. 
• Coordination and review of accounts closure and project closure
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues. 
• Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
• Timely and accurate recording of General Ledger transactions (assets, cash, investment, and others).
• Support the Team Lead in the preparation of investment financial schedules, internal reports production of working papers and variance analysis reports and support to the preparation of annual financial statements. 
• Defines relevant data, processes, systems to be performed and relevant analysis by recording its activities, analysing discrepancies, and participating in continuous improvement exercises. 
• Timely and accurate recording of accounting and financial records.  Ensures completeness of Revenue and Treasury operations for UNDP and other organizations served by UNDP.
• Conducts accounts analysis between sub-system and GL in ERP, to prepare accounts reconciliations, identify differences and take corrective actions. 

3. Ensures proper cash management focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Daily review of zero-balance account bank statements in ERP to monitor imprest level; identification and recording of contributions.
• Alternate to Finance Analyst (or Operations Manager) as primary contact with bank management on routine operational matters including negotiation of exchange rate on replenishment. 
• Approval and submission of monthly UN exchange rate report to Treasury.
• Timely and accurate preparation of bank reconciliations.
• Selecting bank transfers and deals for approval and settlements.
• Performing pay cycle manager role in ERP.
• Timely preparation of monthly cashflow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.
• Alternate as cashier for cash disbursements made on site. 

4. Ensures quality assurance and compliance with regulations and rules, best practice and guidance:

• Performs post facto reviews of transactions and works with relevant offices to address any impediments/improve service.
• Completes reports on spot/check findings and provide recommendations for remedial action.
• Monitors and updates the GSSU risk register in consultation with GSSU Service Teams Leads.
• Supports development and training in respect of service lines, workflows, and standard operating procedures to be amended or optimized.
• Supports standardization through developing and establishing quality assurance mechanisms and assists in the development of the training and onboarding process for new GSSU staff.

Supervisory/Managerial Responsibilities: The Finance Associate functions as team lead within the service delivery team, overseeing the work of more junior colleagues as required.

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies

Finance - Audit (General)

• Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. 
• Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. 
• Understands wider mechanisms for assurance and scrutiny. 
• Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.
   

•  Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

• Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.

• Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. 
• Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

• Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
• Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.

• Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
• Knowledge of relevant concepts and mechanisms.