Finance Associate

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Preparation and modifications of budgets for projects, 

• Presentation of researched information for planning and status of office’s financial resources

• Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.

• Preparation of cost sharing and trust fund agreements, follow up on contributions within the office’s resource mobilization efforts

Accounting, Payments, Payroll functions focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of vouchers; Pay Cycle and payments execution.

• Proper receipting of goods, services, and establishment of accruals.

• Approval of vendors in Enterprise system (if a senior member of the Finance team).

• Global payrolls processing in Enterprise system. 

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, timely corrective actions on unposted voucher taken, including those with budget check errors, match exceptions and unapproved vouchers; transactions are correctly recorded and posted; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed

• Review of payment requests including supporting documents against the annual work plan.

• Timely accounts closure

• Timely response to HQ requests to resolve financial data issues.

• Timely corrective actions on erroneous data in Enterprise system. Preparation of financial reports as required.

• Maintenance of the Accounts Receivables for projects and follow-up with partners on contributions, deposits creation in Enterprise system and their application to pending items.

• Timely reimbursements, payments of costs by the Government 

• Preparation of vouchers for projects.

• Alternate to the supervising Finance Associate/Senior Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

• Alternate to the supervising Finance Associate/Senior Finance Associate for daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.

• Timely and accurate preparation of bank reconciliations.

• Alternate to the supervising Finance Associate/Senior Finance Associate for timely preparation of monthly cash flow forecast for use by Operations Manager/ Finance Analyst. Liaison with clients to obtain estimate of their cash requirement. 

• Initiation of bank transfers and deals in Enterprise system. 

• Creation of bank transfers (replenishment), deals and bank reconciliation processing. 

• Effecting of operational Advances after submission of the reconciliation and settlement of the previous advances.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics.

• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.

• Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

• As Key Business User provide financial management support in the financial management module of Enterprise system to internal clients.

• Completion of secondary school is required. 
• CPA, first University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable and may compensate for some of the required years of experience, but not required. 
• Relevant certification in financial management or accounting a distinct advantage.

• Minimum of 6 years of relevant working experience within the areas of finance, accounting, business administration or related field is required with secondary school.
• Knowledge of UNOPS financial rules and regulations; working knowledge of ERP is an advantage
• Experience with google suite/MS office, and financial management, using electronic systems, environment and are desired.
• Some experience in UN system organizations is desirable.