Project Assistant

UNDP works to accelerate the transition of Bosnia and Herzegovina (BiH) towards a green, resilient, and inclusive economy by supporting systemic change in line with the 2030 Agenda.  To address the multi-faceted development challenges UNDP, in partnership with other UN agencies, has developed the Catalyzing the Green Transition in Bosnia and Herzegovina Portfolio a key strategic programmatic framework designed to support a just, inclusive, and systemic green transformation. The Portfolio leverages a strategic, adaptive, and integrated portfolio approach to respond to the complex and interdependent challenges of the green transition, including decarbonization, environmental degradation, unsustainable production and consumption, and climate resilience.
 

The portfolio is organized around four mutually reinforcing intervention areas: 

• Decarbonization and climate: Enabling a just energy transition through clean energy, low-carbon development, and climate resilience.
• Circular economy: Supporting the shift from a linear to a circular economic model, through innovation, sustainable production and consumption, and resource efficiency.
• Depollution: Addressing air, water, and soil pollution, advancing environmental justice, and improving health and quality of life.
• Nature and biodiversity: Restoring and protecting ecosystems and natural capital to ensure long-term environmental sustainability.

The portfolio is designed to empower decision-makers, communities, businesses, and other actors to co-create and implement new, integrated solutions that foster sustainability at scale. It will support public institutions in designing and delivering green policies, pilot innovative approaches, and promote cross-sectoral alignment with EU Green Deal priorities and global climate and biodiversity targets. A strong emphasis will be placed on building inclusive partnerships across governance levels, from state to local, and enabling strategic coordination and cooperation through the Green Transition Partnership Engagement Platform. This platform will serve as a bridge among government, private sector, academia, civil society, and international actors, fostering joint innovation, resource mobilization, and learning. The portfolio will also enhance capacities for green entrepreneurship and sustainable business models, by engaging the private sector in adopting and scaling circular and low-carbon practices. Support will be extended through awareness-raising, technical assistance, and incentivizing innovation that aligns profitability with environmental and social value. Importantly, the portfolio adopts an adaptive, learning-driven model, grounded in a portfolio logic that moves beyond isolated interventions to a connected set of experiments and systemic responses. This includes using real-time data, foresight, and collaborative intelligence to continuously test and refine what works, enabling evidence-based scaling and policy influence.

This position relates to supporting smooth administrative, logistical and operational Portfolio implementation. More specifically, it will support the learning and innovative approaches introduced by the Portfolio, as part of the interdisciplinary teams, working across units and projects, to foster integration, horizontal collaboration, and strategic coherence in advancing Bosnia and Herzegovina’s green transition. Under the direct supervision of the Sustainable Growth Sector Leader, the Project Assistant will provide support services ensuring high quality, accuracy, and consistency of work. 

The incumbent will be based in UNDP BiH office in Sarajevo.

Scope of Work

Under the direct supervision of the Sustainable Growth Sector Leader, the Project Assistant will: 

Support coordination and implementation of activities related to partnerships and private sector engagement, ensuring timely and efficient delivery in line with portfolio objectives

• Assists in the day-to-day coordination of activities focused on strengthening multi-stakeholder partnerships, particularly with the private sector, civil society, and academia.
• Provides support in implementing initiatives that promote private sector involvement in the green transition, including circular and low-carbon business practices.
• Supports the preparation of Terms of Reference (ToRs), concept notes, background documents, and reports related to private sector engagement.
• Assists in the monitoring of progress and follow-up on activities aligned with annual work plans and strategic portfolio outcomes.

Assist in development and dissemination of tools, guidance materials, and communication products promoting sustainable practices and innovation

• Contributes to the creation and distribution of knowledge products, guidelines, and toolkits targeting businesses and organizations involved in the green transition.
• Supports drafting and formatting of communication and promotional materials in coordination with the communications team.
• Assists in collecting and organizing best practices and success stories to showcase innovations and sustainable business models.
• Participates in updating and maintaining information platforms and relevant knowledge-sharing mechanisms. 

Provide logistical and administrative support for learning initiatives, capacity-building activities, awareness campaigns, and engagement events

• Assists in organizing and coordinating meetings, trainings, workshops, and public events related to the green transition, including logistics, participant outreach, and preparation of materials.
• Supports the administrative and operational aspects of capacity-building and learning activities, including documentation, budgeting, and reporting
• Coordinates with suppliers and service providers and ensures timely procurement service delivery in accordance with UNDP rules and procedures.
• Maintains updated records of activities, participant lists, and feedback forms for continuous improvement.

Support in financial monitoring and administrative activities

• Supports periodic and ad-hoc financial reporting to UNDP and other parties.
• Monitors expenditures and commitments against project budgets and relevant plans and provides finance-related data to support project implementation and planning.
• Drafts various correspondence concerning finance, operations, and budgetary issues, as required.
• Assists in the management of logistical support.
• Assists in the organization of meetings, workshops, training, round tables, and conferences.

Support to knowledge management and gender equality

• Contributes to wide dissemination and visibility of project achievements.
• Contributes to the dissemination of information and knowledge management within the team for effective
• project implementation.
• Supports gender mainstreaming throughout the project activities, work plans, budgets, reports, research, and analyses.
• Supports project manager in making sure that knowledge on gender equality is incorporated in portfolio knowledge management activities and products.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The incumbent will report to the Sustainable Growth Sector Leader, as part of the UNDP Sustainable Growth Sector.

Competencies

Cross-functional & Technical competencies

Minimum Qualifications of the Successful NPSA