Officer Finance, Lima Perú

This post is responsible to provide efficient and effective services in accounting, finance and treasury matters to the project managers and officers within a specified portfolio of projects. The main areas of his/her roles can be summarized as follows:

· Financial Polices and Processes · Financial reporting.

· Budgeting and financial monitoring of projects · Validation of transactions.

· Oversight and support in treasury matters.

· Financial Analysis · Processing of accounting transactions.

· Support, assist and advise the National Societies.

· Relationships with other stakeholders: project managers, unit staff, country cluster or office coordinators, auditors, finance analysts, senior finance officer and regional financial controller.

1. Financial Policies and Procedures

• Have a deep understanding of the financial federation procedures that will allow validating the transactions accordingly (e.g. authorization procedure, contracts procedure, etc.)
• Advise project staff in the appropriate interpretation of the financial procedures to ensure that transactions are processed in compliance with them
• Provide feedback to project managers on documentation submitted with the correct coding and adequate supporting documentation
• Provide feedback to his/her line manager or the Regional Financial Controller of improvements in policies, processes or procedures
• Provide advice about how to manage or treat financial risks
• Implement best practices according to procedures that safeguard and optimize the use of financial resources through an appropriate internal control environment

2. Financial reporting.

• Perform a periodic review of the transactions posted to the projects to ensure the accuracy of the transactions entered into the accounting system. · Monitoring of the donor reports list with the objective to send the reports to donor before the due dates.
• Verify that the transactions have been processed according to the IFRS (International Financial Reporting Standards) and the IFRC (International Federation of Red Cross) policies and procedures. It is also important to ensure that the donor requirements have been met.
• Provide information about reports to the finance analysts for the reporting meeting with other departments to discuss the overall situation of the financial reports of your respective portfolio.
• Prepare income or expenditure reallocations with the respective approval of the project manager to ensure that the reports can be send to the donor with accuracy

3. Budgeting and financial monitoring of projects

• Provide technical support and advice to the project managers, programme staff or National Society Staff during the preparation and/or revision of budgets and / or thresholds
• Provide quality technical advice to the project managers in the preparation of their budgets
• Provide analysis of actual expenditures vs. budgets with its respective analysis of the variances (if there is any) and recommendations
• Monitor the level of implementation of the budgets and provide feedback to the management team
• Analyse, investigate, address and report significant variances against the budget

4. Validation of transactions

• Ensure that all the transactions related to his/her portfolio are validated following the expenditure authorization procedure and others
• Ensure that transfers to National Societies are performed are in compliance with the validation process, policies and procedures. It is important to monitor the specifications in the project agreement to ensure the funds are transferred in line with it.
• Ensure all accounting transactions are properly authorized and supported by original and valid supporting documentation
• Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget.
• Follow up with the project manager or unit staff that the forecasts, journal of expenditures, Daily Subsistence Allowance claim forms and other documents are presented within the established deadlines
• Provide quality and analytical information of the status of the working advances of National Societies to support the follow up of outstanding working advances and reconciliations by the project manager.

• Provide monthly account statements to staff to reconcile the balances and obtain the reimbursement or the settlement of the liability
• Prepare the income or expenditure reallocations and ensure they are processed on time

5. Oversight and support in treasury matters

• Provide support to the project manager or unit staff in the case of disbursements of cash to participants of events or other cash based programme
• Perform the monthly cash request to Geneva and monitor cash flow.
• Arrange for bank payments/transfers as per the payment approved payment requests as well as maintain contacts/relations as required.

6. Financial Analysis

• Prepare to assist to monthly meetings with the project manager and unit staff to present the financial analysis of the projects within the post’s portfolio. It will facilitate common understanding of the financial situation of the projects, issues, risks, opportunities, pending tasks, donor reports, key performance indicators of the projects and programme, etc.
• Prepare ad-hoc financial analysis as per demand.
• Interpret financial indicators to project managers and provide quality advice to increase the performance or minimize or mitigate risks.
• Monitoring of Key Performance Financial Indicators in order to ensure that there is an adequate financial management of the projects
• Monitoring of the items in the balance sheet to ensure that all of them related to the operation are reconciled

7. Processing of accounting transactions

• Ensure that all financial transactions are booked (input in ERP) accurately and timely.
• Ensure timely closing of month in ERP as well as submission of all supporting documents to RFU, as per Geneva time tables and guidelines.
• Reconcile bank, cash and working advance balances on a monthly basis, and compile and enter monthly forecast received from programme managers.
• Monitoring of working advances.
• Perform all regular/routine accounting duties as per the Federation procedures and policies.

8. Support, assist and advise the National Societies in

• Financial planning, monitoring and reporting
• To provide training to the National Society staff on finance related matters
• Ensure compliance with International Federation guidelines and procedures

9. Relationships with other stakeholders:

• Liaise with project managers and unit staff to provide effective services with the aim to contribute to the achievements of the plans and results
• Liaise with the assigned finance analysts to get advice, orientation, support on technical matters and provide feedback to the findings observed in the monthly field returns, accounting and financial matters
• Liaise with the Regional Financial Controller to highlight urgent matters and provide feedback of how to improve systems and processes · Support auditors in terms of clarification or providing supporting documentation
• Conduct briefing and debriefings to unit staff under his/her portfolio

10. Others

• Provide assistance in case of long term vacancies, absence or illness to ensure business continuity
• Be prepare to assist during emergency operations
• Be prepare to deliver training to finance and non finance staff.

Duties applicable to all staff

1. Actively work towards the achievement of the Federation Secretariat’s goals

2. Abide by and work in accordance with the Red Cross and Red Crescent principles

3. Perform any other work related duties and responsibilities that may be assigned by the line manage

Education

• A university or professional school degree in an accounting or finance related area. (Required)
• Qualification in business administration or auditing. (Preferred)

Experience

• At least 3 years of professional experience in a finance or accounting department. (Required)
• At least 2 years of field experience in a humanitarian organization. (Preferred)
• Experience managing and supporting staff. (Preferred)
• Experience working with the Red Cross / Red Crescent. (Preferred)

Knowledge and Skills

• Self-supported in computing systems (e.g. accounting software package and MS Office) (Required)
• Excellent communication skills. (Required)
• Good analytical skills and solution focused person. (Required)
• Time Management Skills. (Required)
• Skills in training and developing staff (Preferred)

Languages

• Fluently spoken and written. (Required)
• Good command of another IFRC official language (French, Spanish or Arabic). (Preferred)

Competencies

• Integrity
• Professionalism
• Accountability
• Team Work
• Communication
• Judgement and decision making