HR Assistant (Retainer), Multiple positions
Remote | Home Based - May require travel
- Organization: UNOPS - United Nations Office for Project Services
- Location: Remote | Home Based - May require travel
- Grade: Administrative support - LICA-4, Local Individual Contractors Agreement
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Occupational Groups:
- Human Resources
- Administrative support
- Documentation and Information Management
- Closing Date: 2025-08-28
Job categories Human Resources
Vacancy code VA/2025/B5323/30583
Department/office AFR, ESAMCO, Kenya
Duty station Home based
Contract type Local ICA Support
Contract level LICA-4
Duration 1 year with the possibility of extension, subject to satisfactory performance, availability of funds and necessity of services
Application period 13-Aug-2025 to 28-Aug-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of Key Functions:
- Implementation of HR strategies and procedures
- Talent Acquisition and Administration
- Knowledge building and sharing
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Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
- Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information systems in line with UNOPS policy.
- Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,
- Finalizes selection and other process approvals.
- Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
- Research precedents and present recommendations to the supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
- Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.
- Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
- Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
- Set up and maintain reference files/records.
- Follow up or process payroll verification.
- Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
- Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.
Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Participation in the training for the operations/ projects staff on HR.
- Contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements
Education:
- Completion of secondary school or equivalent is required.
- A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
- With secondary education, four years experience in supporting a human resource management area or administration area is required.
- At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
- Experience in working with web-based management systems will be an added advantage.
- UNOPS/UN experience is desirable.
- Fluency in written and oral English is required.
- Knowledge of a second UN working language is desirable
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.