Procurement Officer (Homebased Retainer)

Remote | Home Based - May require travel

Organization: UNOPS - United Nations Office for Project Services
Location: Remote | Home Based - May require travel
Grade: Junior level - LICA-8, Local Individual Contractors Agreement
Occupational Groups:
- Procurement
- Documentation and Information Management
Closing Date: 2025-08-27

Job categories Procurement

Vacancy code VA/2025/B5323/30577

Department/office AFR, ESAMCO, Kenya

Duty station Home based

Contract type Local ICA Specialist

Contract level LICA Specialist-8

Duration Open ended subject to organizational requirements, availability of funds and satisfactory performance

Application period 13-Aug-2025 to 27-Aug-2025

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

1. Implements key aspects of operational procurement strategies, focusing on the achievement of the following results:

Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system.
Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on the achievement of the following results:

Timely and duly prepared elements of procurement plans and monitoring of their implementation
Guidelines followed for embedding sustainability along the procurement process.
Organization of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations.
Preparation of submissions to the Contract and Property Committees (CPCs).
Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
Advice, remedial actions, or solutions to Project Managers on procurement issues.
Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

3. Implementation of sourcing strategy and e-procurement tools focusing on the achievement of the following results:

Development and management of the rosters of suppliers.
Carry out market research to identify new potential suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4. Knowledge Building and Knowledge Sharing:

Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programmes. Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Education:

A first-level university degree (Bachelor’s degree) or equivalent, preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field, is required.
An Advanced Degree or equivalent, preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field, is a distinct advantage.
Certification from the Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

Experience:

A minimum of two (2) years’ experience in Procurement and/or Supply Chain Management is required.
Experience in the usage of computers and office software packages (Google Suite) is required.
Experience in working with a range of stakeholders in developing countries is desirable.
Experience in the use of Enterprise systems such as OneUNOPS is desired.
Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is a distinct advantage.

Language Requirements:

Fluency in English is required.
Knowledge of another official UNOPS language is an asset.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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