IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
IFC is seeking to recruit a dynamic, motivated, and organized Executive Assistant to drive the seamless operation and strategic coordination of the Director for Eastern Africa’s front office. This critical role will serve as the backbone of the Director’s office, ensuring efficiency, precision, and excellence in all administrative and operational functions.
The position is based in Nairobi, Kenya.
Duties and Accountabilities:
• Provide comprehensive administrative and organizational support to the Director, ensuring smooth day-to-day operations of the office.
• Facilitate effective communication and coordination within the Front Office to optimize efficiency and alignment of efforts.
• Manage the Director's calendar, schedule, and travel arrangements, ensuring thorough preparation for meetings, presentations, and events.
• Maintain oversight of the Department’s work program, ensuring timely delivery of tasks and actions required by the Director and management team. Regularly update and track the Director’s action list to ensure priorities are addressed.
• Ensure quality control by reviewing documents for accuracy, compliance with unit and Bank guidelines, and assisting with editing, formatting, and production of correspondence and reports.
• Proactively manage incoming emails, delegating tasks to appropriate staff, tracking progress, and independently preparing responses to queries as needed.
• Monitor and follow up on management decisions and assignments to ensure timely execution and completion, including tracking iPortal deadlines.
• Organize, retrieve, and track information and documentation for the Director’s office to support efficient operations.
• Oversee special departmental projects and handle ad hoc tasks assigned by the Director to support the achievement of departmental objectives.
• Serve as a key liaison for the Director, engaging with external clients, the Department’s management team, HQ colleagues, senior management, other Directors, and Executive Directors, while managing sensitive matters with professionalism and discretion.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
