Officer, Grant Management

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination, (ii) Humanitarian Diplomacy and Digitalization, (iii) Management and Accountability and (iv) People and Strategy.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. 

The Grants Management Officer is accountable for supporting effective management of grants and ensuring compliance with donor requirements. The role involves overseeing grant management, ensuring efficiency and quality of project implementation, robust compliance and reporting, and maintaining positive relationships with donors. The Officer will work closely with the Country Cluster Manager for Bangladesh and Myanmar, based in Dhaka.

1. Contracts, Grants Agreement Management and Administration

• Responsible for writing and reviewing Memoranda of Understanding, Grant Agreement Documents, contracts, and pledges for all activities and funding related to BRC’s support to the Myanmar Earthquake Operations
• Monitor deliverables across partners to ensure project objectives are being met and identify any challenges, delays, or deviations from the project plan.
• Support on any internal or external realignments as appropriate. Document meeting minutes and action items identified in grant meetings and or any related meetings.
• Maintain files and all documentation including correspondences with stakeholders that affect funding or other agreement terms and conditions.
• Work closely with BRC Country Cluster Manager on matters related to preparation, administration, and closeout of contracts.
• Work closely with relevant colleagues in the UK, Regional Team and CCM on any grant due diligence or audit processes.
• Collaborate with relevant counterparts to ensure monitoring of budget burn rates and monthly financial reports and forecasts.
• Establish close working relationships with all partners including the Myanmar Red Cross, IFRC and the Norwegian Red Cross
• Proactively identify compliance risks throughout the portfolio and advise CCM, and management on necessary actions.
• Ensure case management with relevant stakeholders and using relevant processes, of any potential grant agreement breaches, including fraud, bribery, or aid diversion; and including ownership of communication.

2. Monitoring and Evaluation

• Prepare and circulate templates, coordinate inputs, review and edit quality donor reports in line with donor expectations and within the established timelines.
• Support reviews and evaluations of programs.
• Ensure continuous documentation, including preparation of case studies, short articles of BRC’s support to guest and host communities, and wider Movement response.
• Work closely with BRC Counterparts including but not limited to BRC Regional Officer, PMEAL Managers to ensure cross-learning
• Ensure quality information management by overseeing regular maintenance of BRC information management system for grants.

3. Engagement and Programme Development

• Assist in developing a long-term engagement with FCDO, including identifying and developing opportunities to expand FCDO support.
• Work closely with the fundraising team in UKO to explore opportunities and continued support to the operations.
• Provide contextual updates
• Maintain relations with BRC UKO and BRC Regional office counterparts ensuring information is shared with relevant Advisers and officers.

4. Donor Communication and Capacity Building

• Support the Country Cluster Manager to maintain positive and constructive relationships with donors. Prepare donor briefs as needed.
• Ensure that effective channels of internal and external communications relating to grants are established and respected. Ensure that management and technical leads understand donor communication protocols and provide copies of correspondence for files.

5. Other Duties

• Perform any other related duties or responsibilities that may be assigned by the Country Cluster Manager.
• Ensure understanding of roles, responsibilities, lateral relationships, and accountabilities.
• Actively participate in all team meetings.
• Support other team members.
• Work and behave in accordance with all BRC policies and procedures.
• Uphold the fundamental principles of the Red Cross and act with integrity, in accordance with the Society’s values (inclusive, compassionate, courageous, and dynamic).

Required   

• Bachelor’s degree in business administration/management or equivalent    

Preferred

• Master’s degree in social studies or related field       
• Technical training in programme management       
• World of Red Cross (WORC), IMPACT or equivalent knowledge about the Red Cross Movement        

Required

• At least 5 years of relevant experience in grant management
• Experience of working for an international humanitarian organisation
• Experience in project management and compiling programme documents
• Experience of stakeholder management and working across multiple and/or remote teams
• Experience producing a variety of documents for internal and external audiences
• Experience working in demanding environments to multiple deadlines
• Experience in budget management
• Experience of working with donors and managing donor-funded programmes

Preferred

• Experience in RC/RC movement
  

Required

• Clear and precise oral and written communication skills, including ability to engage with a variety of staff of different experience and managerial levels
• Ability to analyse both quantitative and qualitative data and interpret information to communicate to and persuade decision makers / different audiences, both written and verbal
• Strong budget and financial management skills, including use of spreadsheets and financial administration tools
• Experience of analysing humanitarian contexts and operations, identifying pertinent issues, making operational and strategic recommendations
• Demonstrable ability to develop strong working relationships with internal and external stakeholders working in a partnership approach
• A can-do attitude, with an ability to work independently and under pressure
• Strong organisational and planning skills including accuracy, consistency, and attention to detail
• Strong analytical skills, with proven problem-solving experience
• Self-sufficient in computers (particularly Excel, Word, SharePoint, PowerPoint, Zoom)
• Ability to establish priorities, plan, coordinate, implement and monitor work plan
• Ability to develop and maintain effective remote working relationships with counterparts in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
• Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; interpersonal skills; resilience; friendly. Have a positive attitude, resourceful, hardworking, trustworthy, mature and able to always maintain confidentiality
• Willingness to travel when required

Languages    

Required      

• Fluent spoken and written English 

Preferred  

• Good command of another IFRC official language (French, Spanish or Arabic)        

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Duties applicable to all staff

1.Actively work towards the achievement of the Federation Secretariat’s goals

2.Abide by and work in accordance with the Red Cross and Red Crescent principles

3.Perform any other work-related duties and responsibilities that may be assigned by the line manager