Procurement Senior Assistant
Tunis
- Organization: UNOPS - United Nations Office for Project Services
- Location: Tunis
- Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
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Occupational Groups:
- Administrative support
- Procurement
- Closing Date: 2025-09-02
Functional Responsibilities
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Administrative Procurement Support Services
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Client Relationships / Stakeholder Management
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Facilitation of knowledge building and knowledge sharing
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Administrative Procurement Support Services
Provides a variety of specialized and non-specialized procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:
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Assist in drafting bidding documents, evaluation reports, and contract award submissions, ensuring consistency in format and content.
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Process procurement transactions in UNOPS’ corporate system OneUNOPS;
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Assist in the preparation of Purchase Orders, Contracts, LTAs, or their Amendments.
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Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
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Monitor expenditures against allocations.
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Receive, review, log, and route incoming communication and procurement requests/invoices.
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Prepare reports, tables, charts, etc. applying technical skills and knowledge in formatting and presentations.
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Prepare Statistics and reports, including on Procurement volume.
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Undertake routine follow-up action on procurement on behalf of the supervisor;
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Publish procurement advertisements and awards.
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Maintain status reports on procurement activities and work in progress.
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Maintain and monitor the contracts' dashboard.
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Ensure proper physical and electronic filing of all procurement documents accordingly.
2. Client Services Client Relationships / Stakeholder Management
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Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.
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Provide standardized procurement services, guidance, and information to personnel on routine processes and procedures
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Undertake routine follow-up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform the supervisor of status.
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Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement
Education/Experience/Language requirements
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First Level University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, or equivalent disciplines is an advantage
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Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management, or equivalent disciplines will be an advantage
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Completion of secondary school is required.
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5 years of relevant experience in procurement support services in national or international public or corporate organizations is required with a High School diploma (BAC).
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Experience in working with a range of stakeholders in developing countries is desirable.
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Experience in UN system organizations is desirable.
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Proficiency in computers and office software packages (Google Suit) is required
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Experience in handling web-based management systems is an advantage.
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Experience in use of ERP is required
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Knowledge of OneUNOPS is an advantage
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Full working knowledge of French is required.
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Full working knowledge of Arabic is required.
- Intermediate working knowledge of English is required.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.