Project Support Specialist, Pandemic Fund

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The objective of the Health Emergencies Department (PHE) of the Pan American Health Organization (PAHO/WHO) is to increase health sector resilience to emergencies and disasters. PHE assists Member States to strengthen the health sector’s capacities in prevention, risk reduction, preparedness, surveillance, response, and early recovery for emergencies and disasters related to any hazards (natural, man-made, biological, chemical, radiological and others) and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain disasters, including outbreaks, and to provide effective relief and recovery to affected populations. PHE is responsible for ensuring the implementation and updating of the PAHO/WHO Institutional Emergency and Disaster Response policy.

DESCRIPTION OF DUTIES

Under the general guidance of the Advisor, Resource Mobilization and Communications (PHE/RMC) and the direct supervision of the Specialist, Resource Mobilization (PHE/RMC), and in coordination with project managers and regional technical advisors, the incumbent is responsible for, but not limited to, the following assigned duties:

1)Provide technical support with the guidance of the Specialist, Resource Mobilization, in the design, planning, operationalization, management, coordination, implementation and evaluation of Pandemic Fund projects involving PAHO as an Implementing Entity, including resource coordination, monitoring and assessment, and use of evaluation tools for sound fund management;

2)Facilitate the timely creation of Pandemic Fund awards and budget distribution to relevant cost centers at regional and country level in WHO and PAHO’s projectand financial systems (CEM, GSM, PMIS) as advised by the Specialist, Resource Mobilization;

3)Support technical teams, in collaboration with the Specialist, Resource Mobilization in administering Pandemic Fund budgets including redistribution, carryover , cash advances, and modifications, etc. to ensure smooth fund implementation ;

4)Establish and maintain effective partnerships in collaboration with the Specialist, Resource Mobilization, with PF teams and stakeholders to exchange critical and technical information, resolve implementation issues and achieve planned results;

5)Coordinate with countries, regional technical units and subregional programs in collaboration with the Specialist, Resource Mobilizationto provide quality control of annual micro-planning for Pandemic Fund voluntary contributions, ensuring donor requirements;

6)Liaise with focal points in countries, regional technical units and subregional programs to coordinate, seek approval for and track change requests to project plans;

7)Monitor the execution of project funds in collaboration with the Specialist,Resource Mobilization, countries and technical entities to ensure alignment with donor rules and cost-efficient use of resources;

8)Coordinate technical monitoring on progress of work plans and the preparation of annual reports with the advice of the Specialist, Resource Mobilization, on impact and results to the Pandemic Fund, ensuring quality of monitoring and reporting tools;;

9)Support the preparation in collaboration with the Specialist, Resource Mobilization, of written outputs, including briefing documents, talking points, routine update to EXM and WHO/HQ, presentations, etc. to inform internal and external stakeholders on Pandemic Fund implementation in the Americas;

10)Develop and maintain collaborative project management tools such as SharePoint, Teams or online monitoring systems for managing project plans and reports across entities;

11)Participate in regional and global discussions on adequate planning tools and monitoring and evaluation instruments to facilitate programming and reporting on progress and conducting evaluations of Pandemic Fund project portfolio management;

12)Collaborate in the development and support the implementation of a communication strategy for the promotion of the work and achievements resulting from Pandemic Fund projects in the Region;

13)Perform other related duties, as assigned

REQUIRED QUALIFICATIONS

Education:

Essential: A bachelor’s degree in project management, business administration, international relations, or social science or a field related to the functions of the post, from a recognized university.

Desirable: A master’s degree in public health, policy and planning, project management, health administration, public administration, international development or related field would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.PAHO, considers higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

World Higher Education Database (WHED), list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).The list can be accessed through the link:http://www.whed.net/

Council for Higher Education Accreditation http://www.chea.org/search/default.asp

College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/ college navigator to support the validation process.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

Experience:

Essential: Five years of combined national and international experience in the fields of health planning, project management, business administration, resource mobilization, information management, monitoring and evaluation or related field.

Desirable: Experience in working with a wide range of stakeholders including international donor agencies and/or experience working with the UN/International Organizations as well as knowledge of corporate ERP systems, and management of corporate resources would be assets.

SKILLS:

PAHO Competencies:

·Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

·Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.

·Respecting and valuing individual differences: Treats everyone with dignity and respect, fostering positive relationships with everyone. Reflects on personal behavior to avoid stereotypes and considers situations from the perspective of others.

·Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience.Listens attentively and does not interrupt other speakers.Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans).Shares information openly with colleagues and transfers knowledge, as needed.

·Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance.Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.

·Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently.Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary.Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.

Technical Expertise:

·Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development.

·Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects.

·Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key technical issues.

·Ability to integrate managerial and technical inputs into recommendations for decision-making process.

·Ability to manage multiple issues and tasks in a complex organizational environment.

·Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes.

·Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of Spanish or English with a working knowledge of the other language.Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, including spreadsheets and presentation tools, as well as Enterprise Resource Planning (ERP) and management information systems. IT skills and knowledge of software programs such as Microsoft Excel, PowerPoint, Word, OneDrive, Outlook, Teams, and SharePoint are considered essential. Other IT skills and knowledge of other software programs such as Work Day, Visio, and Project will be an asset.

REMUNERATION

Monthly Salary: (Net of taxes)

$4,596.92 (Salary is non-negotiable)

Post Adjustment:

$2,565.08. This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

·This vacancy notice may be used to identify candidates to fill other similar short-term positions at the same grade level.

·PAHO/WHO offers an attractive compensation package including a monthly net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits may include: 2.5 days annual leave per month, generous telework policy, parental leave, sick leave, pension plan, and health insurance scheme.Other benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, settling-in grant and rental subsidy.

·Applicants will be contacted only if they are under serious consideration. A written test and/or interview will be held for this position as a form of screening.

·The post description is the official documentation for organization purposes.

·Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

·For information on PAHO please visit: http://www.paho.org

·PAHO/WHO is committed to workforce individual differences.

·PAHO/WHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

·PAHO/WHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

·PAHO/WHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.

·PAHO/WHO is a smoke-free environment.

·Applications from women and from nationals of non and underrepresented Member States are encouraged.

·All applicants are required to complete an on-line profile to be considered for this position.