Project Monitoring & Evaluation Specialist

The UN Development Programme is the lead UN agency fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in more than 170 countries, we help nations to build integrated, lasting solutions for people and planet.

In the Pacific, UNDP provides regional and country support to ten countries (Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu) and regional support to five countries (Cook Islands, Niue, Papua New Guinea, Samoa, and Tokelau), together with a total population of 2.4 million.

UNDP is guided by a Sub-regional Programme Document for the Pacific Island Countries and Territories 2018-2022, which in turn contributes to the achievement of an overarching UN system-wide Pacific Strategy. The Programme is shaped to assist countries to advance the global 2030 Sustainable Development Agenda tailored to each country's priorities, through focus on data, policy prioritization, participatory planning, and budgeting and monitoring - and with accelerated action to meet the 17 Sustainable Development Goals (SDGs).

UNDP seeks to target the most vulnerable i.e. people experiencing hardship, the marginalized living in remote rural areas, those who are vulnerable to climate and disaster risks, as well as women and youth excluded from socio-political and economic participation. UNDP adheres to an inclusive, pro-poor and human rights-based approaches that leverage cross-practice, multi-disciplinary expertise of UNDP.

Tuvalu is the fourth smallest nation in the world. It comprises of nine inhabited islands with a population of around 11,000. The total land area is 26 km2. Funafuti atoll, where the national capital is located, is home to about half of the population. With the average elevation of 1.83m, Tuvalu is one of the most vulnerable countries in the world to the impacts of climate change, particularly to projected sea-level rise and increases in the severity of cyclones.

The Tuvalu Coastal Adaptation Projects (TCAPs), financed by the Green Climate Fund (GCF), Department of Foreign Affairs and Trade Australia (DFAT) and Ministry of Foreign Affairs and Trade (New Zealand) (MFAT) , will enable the Government of Tuvalu (GoT) to implement measures that are urgently required to reduce the impact of increasingly intensive wave action on key infrastructure as a result of climate change induced sea-level rise. The primary focus of the project is to put in place robust coastal protection measures; building institutional and community-level capacities to prepare for the impact of increasingly intensive wave actions and intensifying extreme events in the country and research on vertical adaptation measures.

During the proposal design phase, an M&E Plan was developed. It identifies how the project will monitor the progress of the project against its results. The project results as outlined in the project results framework will be monitored and reported annually and evaluated periodically during project implementation to ensure the project effectively achieves these results.

Project-level monitoring and evaluation will be undertaken in compliance with UNDP requirements as outlined in the UNDP POPP and UNDP Evaluation Policy. While these UNDP requirements are not outlined in this project document, the UNDP Country Office will work with the relevant project stakeholders to ensure UNDP M&E requirements are met in a timely fashion and to high quality standards. Additional mandatory GCF-specific M&E requirements will be undertaken in accordance with relevant GCF policies.

In addition to these mandatory UNDP and GCF M&E requirements, other M&E activities deemed necessary to support project-level adaptive management will be agreed during the Project Inception Workshop and will be detailed in the Inception Workshop Report. This will include the exact role of project target groups and other stakeholders in project M&E activities including national/regional institutes assigned to undertake project monitoring.

Under the guidance and direct supervision of the International Project Coordinator, and in close consultation with and guidance from the RCC and UNDP Oversight and Compliance Unit, the Project M&E Specialist will be responsible for reviewing and updating the project’s Monitoring and Evaluation Framework, and Plan (M&E Plan) , monitoring the progress of the M&E Plan and providing continued support for the relevant implementation of the Environmental and Social Management Plan (ESMP), the Gender Strategy, the Stakeholder Engagement Plan (SEP), and the Grievance Redress Mechanism (GRM). The M&E Specialist will also contribute to project reports as required.

i) Implement M&E Plan and Strategies
• Implement comprehensive and realistic monitoring and evaluation plan and strategies with appropriate data sources, collection methods, analysis plans, quality controls and resource requirements;
• Support the establishment of stronger working relations between multi-sectoral institutions to ensure greater coordination and cooperation and results-based reporting including evidence-based decision making and implementation.

ii) Coordinate Monitoring, Data Collection, and Reporting
• Design and disseminate monitoring resource materials, templates, and guidance documentation to participating UN agencies;
• Update on results and progress monitoring and reporting;
• Document progress against project implementation plans, results matrix, milestones and targets and compiling quarterly and yearly report;
• Support monitoring, data collection and data and recommendations presented to decision-makers;
• Conduct regular perception surveys to establish the extent to which stakeholders, including civil society national reference group members and other grassroots women’s groups and organizations, are engaged with implementation.

iii) Develop and Implement Knowledge Management plan and tools

• Develop knowledge management guidelines tools;
• Ensure that information is disseminate to the appropriate audiences;
• Develop quality assurance tools for knowledge management;
• Develop and manage a knowledge management database.
• Manage the implementation of the knowledge management plan, track progress made, raise issues and make recommendations to address those issues;
• Advise the Programme Technical Coordinator on efforts in deepening coordination, collaboration, and synergy within the project (country) and with other key stakeholders, innovation and lessons learned;

iv) Yearly and quarterly reporting
• In conjunction with the Project Management Unit (PMU) staff and consultants facilitate and co-ordinate collection and consolidation of results and progress monitoring and reporting;
• Document progress of the project against global results matrix in the Strategic Monitoring and Reporting Tool (SMART) database;
• Co-ordinate and facilitate inputs to final/end of project reporting according to the GCF timelines, templates and standards. This should allow for in-country feedback and quality assurance prior to any submission;
• Assist the Project Manager in finalizing the quarterly reports

v) Participatory monitoring and evaluation and capacity building of the stakeholders

• As per monitoring plan periodically monitor the project activities in close coordination with all stakeholders.
• Develop case studies/success stories for different components of the project
• Building the capacity of the project staff, government and other stakeholders on participatory monitoring and evaluation

vi) Facilitate the Terminal Evaluation of the project

• Support the drafting of the TORs for the evaluation team
• Support in the selection of the evaluation team
• Prepare all the documents required for the evaluation
• Lead the preparations for evaluation team field visits and fixing meeting for different stakeholders
• Provide any other support required for evaluation.

vii) Other duties as required