Event Management Assistant

UNDP believes that the people of Indonesia should have ownership over the programmes and projects we support. All UNDP programmes therefore actively promote the spirit of mutual respect, support and accountability and subscribe to the principle of national ownership as enshrined in the Jakarta Commitment – a declaration put forward by the government and its development partners in 2009 to strengthen aid effectiveness in Indonesia. In the true spirit of national ownership, all of UNDP’s assistance in Indonesia is implemented by national entities, including line ministries and the Ministry of National Planning and Development, and at the subnational level by line departments, provincial and district authorities as well as community groups.

While each programme supported by UNDP has specific and varied objectives, capacity development is one aim that all UNDP programmes – in Indonesia and worldwide – have in common. This takes on many forms including institutional reform, leadership development, education, and training for members of the public such as journalists, and women’s communities. In line with this logic, UNDP advisers work side by side with Indonesian counterparts to strengthen capacities in technical matters, policy formulation and budget planning, amongst others.

United Nations Development Programme (UNDP), supported by the Global Climate Fund (GCF), is implementing a National Adaptation Plan (NAP) project: Accelerating Climate Change Adaptation Investment Planning to Enhance Resilience in Indonesia. In collaboration with the Ministry of Nationale Development Planning (Bappenas), the Ministry of Environment and Forestry (MoEF/KLHK), and the Fiscal Policy Agency (BKF) of the Ministry of Finance (MoF/Kemenkeu), the project aims at ensuring effective coordination, implementation, and monitoring of the Climate Resilience Development (CRD).  The project operates at national and sub-national levels, supporting the updates of CRD and enhancing climate risk assessment and budgeting systems. Additionally, it includes capacity building and training activities for sub-national landscape-based adaptation planning in Wakatobi, an archipelagic island site.  
The proposed project's three outcomes are as follows:  
1. Climate Resilience Development (CRD) Policy Action Plan updated and integrated into budgeting system. This outcome is under Bappenas coordination focusing the interventions on updating the CRD’s hazards, economic loss projection, action plan, prioritised location, and monitoring and evaluation system. 
2. Sistem Informasi Data Indeks Kerentanan (SIDIK) enhanced at national level for Nationally Determined Contribution (NDC) sectors identified in adaptation component of the NDC. In collaboration with the Ministry of Environment and Forestry (MoEF/KLHK), the project aims at enhancing the climate vulnerability and risk assessment, SIDIK management information system, and capacity building on climate vulnerability and risk assessment. 
3. Integrated risk assessment and landscape based, climate resilience planning and budgeting established in Wakatobi. The project collaborates with the Fiscal Policy Agency (BKF) to enhance the Climate Budget Tagging (CBT) and Regional Climate Budget Tagging (RCBT) through guideline updates and digital technology adoption.

Under the direct supervision of the National Project Coordinator of NAP Readiness Project the UN Volunteer will undertake the following tasks:

1. Support the project team to promote integrated actions of climate resilience/adaptation through impactful events organising.
- In collaboration with the Communications and Reporting Specialist, design promotional events such as launching, capacity building, workshop, dissemination, expo to highlight the project achievements.
- Coordinate meetings and coordination for event preparations.
- Communicate with vendors and partners to ensure good deliverable of services.
- Communicate with participants to ensure their active engagement

2. Support the development of communication materials and social media contents to promote the events and, to some extent, the project results.
- Draft, prepare, and schedule content and posts for the social media accounts.
- Research additional content (articles/ news/ posts) on women’s empowerment and gender equality and draft the post.
- Monitoring social media trends and discussion fore effective audience engagement.
- Contribute to expanding the network of followers.
- Create, produce or support the production visual assets (quote cards, multimedia graphics, social media video etc.).

3. Support the project team to prepare administration and procurement of the events.
- Identify necessities to prepare the event organising including vendors, partners, venues, etc.
- Prepare necessary forms of administration and procurement during the preparation phase.
- Supports the administration team to collect and verify necessary supporting document for payments.