Deputy Director, Finance
Aden | Sanaa
- Organization: IRC - International Rescue Committee
- Location: Aden | Sanaa
- Grade: Senior level - Senior
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Occupational Groups:
- Banking and Finance
- Managerial positions
- Closing Date:
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
As a member of the Country Program Senior Management Team, the Deputy Director Finance provides the leadership and management necessary to ensure that the country program has the appropriate financial infrastructure and systems in place to support the strategic vision and mission of the organization. S/he will contribute to the development of the Country Program’s strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. The Deputy Director Finance is responsible for the overall policy and management for the financial and accounting management of the Country Program. Emphasis will be placed on financial management practices and systems that are compliant with US and local laws, adhere to donor requirements, and are conducive to effective implementation of programs.
As Deputy Director Finance, s/he will have responsibility for all aspects of strategic and operational finance in the Country Program, acting as the principal finance business partner to the Senior Management Team and Country Director, as well as conforming to IRC’s financial control environment and CFO standards and objectives.
Based in Aden, Yemen, the Deputy Director Finance will have dual reporting to the Country Director and the MENAU Regional Finance Director, including straight line accountability to the CFO.
Key areas of accountability:
Strategic Planning & Analysis
•Provides financial information to support the Country Director and SMT in making business decisions in line with IRC, Regional & Country Program strategies
•Provides strategic analysis on the overall financial health of the Country Program to the CD and SMT
•Contributes and provides feedback to the development of Country Program’s Strategic Annual Plan
Controllership
•Ensures that all in-country practices are in compliance with IRC and donor policies and procedures
•Establishes in-country finance procedures to supplement global policies as needed
•Closely monitors financial activities and advises the Country Director on financial performance of the office, issues with internal controls or financial management
•Ensures monthly balance sheet reconciliations are completed on a timely basis
•Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors
•Identifies requirements for and develops reporting formats to aid in the management of country operations and grant expenditures
•Directs the preparation of and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Finance Director prior to submission
•Ensures in-country internal control reviews of operations are regularly undertaken.
•Facilitates external, internal, donor or government audits
•Oversees the protection of the Country Program’s assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures
•Maintains current knowledge of local government requirements related to finance and complies with tax and other legal requirements
•Serves as the principal liaison with IRC HQ on all finance, accounting, grant budget management, and cash management
Treasury
•Supervises all country program bank relations and bank account activities including negotiation of fees, interest and currency exchange rates
•Oversees the review and approval of all monthly bank account and cash reconciliations
•Maintains on current basis accurate forecasts of cash requirements for meeting future spending, including commitments which obligate IRC to future spending
•Ensures that appropriate balances are maintained to facilitate grant implementation and cash held in headquarters in drawn regularly
•Ensures the development and implementation of a plan to minimize the Country Program’s foreign exchange exposure to currency gains and losses
•Supervises the collection of contractual and other receivables
Budget/Forecast
•Oversees the preparation and revision of grant proposal budgets; supports programs with guidance on costing and inputs in creating budgets for submission
•Prepares and maintains the Country Program’s annual operating budget; ensures cost coverage for in-country operating costs and updates the operating budget regularly
•Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers
Staff Performance Management, Learning & Development
•Establishes a finance department roles and responsibilities matrix; ensures staff job descriptions are current; recruits and maintains qualified staff to perform finance functions
•Ensures comprehensive and constructive performance check-ins are undertaken regularly, and formal reviews are completed annually at a minimum; career planning and development plans are in place for all finance staff
•Develops and implements a training program for the country’s finance staff
•Oversees finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting and internal control
•Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
•Oversees finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting and internal controls.
•Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Requirements
•Bachelor’s degree in Accounting, Business Administration, Commerce, Finance or equivalent required; recognized professional certificate in accounting such as CPA, or a Master’s degree in Accounting preferred
•Extensive experience working in development or humanitarian response, including at least five years of experience living and working in the relevant field in developing and transitioning countries
•Minimum of 8-10 years of managerial experience in finance
•Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs (e.g. MS Dynamics)
•Good written and verbal skills in the English language, while Arabic is desired.
•Must be comfortable in being a proactive member of the senior management team. Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions
•Must be able to function effectively in a complex work environment, setting appropriate priorities and manage competing priorities and pressure
•Ability to carry out responsibilities independently with minimal technical support
•Must have excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment
•Committed to staff training and development and effective at facilitation
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Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.