Budget and Finance Coordinator
Sri Lanka
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Sri Lanka
- Grade: Consultancy - Consultant - Contractors Agreement
-
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Managerial positions
- Closing Date: 2025-09-09
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The main aim of FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO Sri Lanka plans to recruit Drivers/messengers for supporting the Representation and/or assigned projects.
Reporting Lines
Under the overall supervision of the FAO Representative and the direct supervision of the Assistant FAO Representative (Administration), the Budget and Finance Coordinator is required to perform the following tasks\:
Technical Focus
In his/her function as Budget and Finance Coordinator, the incumbent is in regular contact with staff of the Representation and projects, with national and international visitors, consultants and other personnel from within and outside the Organization. S/He interacts on a day-to-day basis with personnel and officials from local offices and service providers guiding them on financial rules and regulations, accounting policies and practices, corporate financial systems and on communication and documentation standards for financial and Asset management.
Tasks and responsibilities
• Prepare budget forecast for HR and other activities for representation. Review regular programme and project budgets to identify all possible chargeable budget lines for representation and make available the same for the use of representation. Share the charge codes with HR in time for NSHR (Non-staff Human Resources) contract extensions.
• Continuously review and monitor FPMIS (Field Programme Management Information System) to track budget availability for Representation from new and existing projects and related activities.
• Track and initiate all due income to the Representation.
• Ensure budget availability for Representation HR plan.
• Prepare Periodic budget review initiated by the regional office (FAO-RAP) and submit the same on time.
• Act as the custodian of representation petty cash.
• Support budgetary guidance for projects and team leads.
• Bank reconciliations for USD, LKR and MVR accounts, generate auto reconciliations, and submit monthly / annual management letters.
• Generate Integrated Management Information System (IMIS) reports for inventory stock take.
• Act as the quality assurance focal point for Letter of Agreement (LoA) ensuring activities only permitted under LoA and Commercial contract modalities.
• Act as the secretary to the Local Procurement Committee (LPC) ensuring transparency and necessary approvals required for procurement.
• Finalize Periodic Budget Review (PBR).
• Work on the quarterly PBR and submission to FAO-RAP through Country Office Information Network (COIN) with the necessary approval and working with RAP for any queries and clarifications.
• Execute payments as and when necessary.
• Manage the office GOE expenses by cost sharing the ongoing projects
• Act as a focal point for Inventory/Asset management; finalising the Physical asset verification report. This includes the addition/disposal of any items from the Asset register.
• Brief new recruits regarding the operational/financial rules of FAO.
• Work with the National correspondent of Maldives for project operational and finance related concerns, if any.
• Act as a focal point for local and Maldives bank for the bank operations.
• Act as a member of Finance Working Group.
• Prepare consolidated financial overviews for internal use or donor reporting when required.
• Ensure timely and accurate recording of financial transactions in FAO systems (FPMIS, COIN, GRMS).
• Provide operational support for HR actions, procurement, travel authorizations, and general administration.
• Troubleshoot finance and system-related issues in COIN, FPMIS, and GRMS, in coordination with IT and admin teams.
• Support financial and operational project closure in line with FAO protocols.
• Provide training and simplified SOPs to enhance financial literacy among project teams.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree, preferably in Financial Management or a similar discipline and/or have membership of a professional accountancy body.
• Four years of relevant experience in finance / budget-related support work
• Working knowledge (Level C) of English and ability converse in Sinhala or Tamil
• National of Sri Lanka
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Good knowledge of the MS Office applications, Internet and office technology equipment
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.