Project Management Support - Associate (Capacity Building)

The Project Management Support - Associate (Capacity Building) will support the Lead Biomedical Engineer in the following three areas:

1. Planning and preparation

2. Training delivery

3. Monitoring & reporting

4. Knowledge building & innovation
   

1. Planning and preparation

• Support the Lead Biomedical Engineer in building and maintaining relationships with the relevant stakeholders of the hospital and Ministry of Health who will be involved in the preparation and delivery of the capacity building programme.

• Assist in assessing the training needs of the hospital and areas of prioritization.

• Provide input in the capacity building programme developed by the Lead Biomedical Engineer.

• Assist in preparing the budget for all the training to be conducted.

• Where required, support the Lead Biomedical Engineer in the procurement processes to mobilize dedicated service providers:

  • Support the preparation of the terms of references;

  • Contribute as member of evaluation committees;

  • Assist the Lead Biomedical Engineer in contract management.

• Support identification of risks to training delivery and sustainability, and assist in implementing mitigation measures such as training records for turnover, translation of materials, and engagement strategies to address resistance.

2. Training delivery

• Provide support to the Lead Biomedical Engineer in the development of training materials for the capacity building training.

• Coordinate with thematic training specialists, providing logistical support for training sessions, including hospital coordination for attendance, accommodation, venue, materials, catering, pre/post-assessments, and certification.

• Liaise with relevant hospital services to support contract and grant agreement implementation, maintaining regular communication on behalf of the Lead Biomedical Engineer for timely information exchange regarding service provision, procurements, and grant agreements.

• Facilitate communication between thematic training leads and hospital departments for integrated scheduling and minimal operational disruption.

• With the guidance of the Lead Biomedical Engineer, liaise with retainers and service providers to support implementation of the training including gathering data on their engagement, collecting and storing their reports, and communicating directly with retainers in relation to administrative and procedural issues.

• Assist in implementing the Training-of-Trainers (ToT) program by coordinating internal trainer selection, scheduling peer mentoring sessions, and maintaining trainer performance records.

• Assist in drafting reports and plans.

3. Monitoring & reporting

• In consultation with thematic experts, support the development and implementation of tools for internal evaluations and surveys. These assessments will measure the impact of the capacity building program as part of project activities.

• Support the Lead Biomedical Engineer in updating training manuals as required.

• With guidance from the Lead Biomedical Engineer, and in coordination with the hospital stakeholders, closely monitor implementation of training activities.

• Provide assistance in collection, preparation, and archiving of documentation related to training activities.

• Support the development of activity progress tracking sheets and regularly update with inputs provided by beneficiaries and services providers.

• Maintain archive related to capacity building activities

• Assist in monitoring and reporting on the progress of activities against the project plan.

4. Knowledge Building and Innovation 

• Support the compilation of lessons learned as per the defined reporting format.

• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.

• Maintain records of project files and activity reports in hard and soft copy.
  

The Project Management Support - Associate (Capacity Building) directly impacts on achievement of project results by supporting the implementation of the capacity building component of the project. By ensuring that the training activities are relevant, well implemented, reported against and monitored, the Project Management Support - Associate (Capacity Building) consequently reinforces the visibility and image of  UNOPS as an effective service provider in health services and management and strengthens its competitive position as a partner of choice in sustainable development and health infrastructure services.

Specific impact includes:

• Improved local capacities in Hospital Management, Hygiene, Waste Management, Infection Prevention and Maintenance Training;

• Improved access to healthcare, through enhanced capacities.

• Completion of secondary education is required.

• Technical/Professional License or Diploma, First university degree or higher degrees in Healthcare services, Sociology, or other relevant discipline would be an asset and may substitute some of the required years of experience.

• A minimum of six (6) years of experience in organizational development or capacity building activities or other related fields with a high school diploma is required.

• Experience in providing project management support in capacity-building projects is an asset.

• Experience working with a variety of health sector stakeholders, particularly the Ministry of health of Lao PDR and development partners is an asset.

• Full working knowledge of English is required.

• Fluency in spoken, written and reading Lao is required.

• Knowledge of another UN official language is an asset.