Project Management Support Associate (Grants Monitoring and Reporting)

2. Assist the PMSO-Grants in providing and/or managing training/ capacity building, monitoring, and reporting of the results of the Grant Facility

• Assist the PMSO-Grants in the preparation, conduct (including documentation and facilitation, when needed) and evaluation of capacity building training/workshops that may be programmed for the proponent CSO, whether individually or as an everyday activity of the set of grantees;

• Provide support in the conduct and documentation of monitoring activities to check the progress of the work of the grantees, which could be a combination of review of narrative reports, virtual meetings with the grantees, or on-site visits;

• Assist in the review and feedback sharing of the progress of accomplishment of the grantees,  and support in the tracking and reporting of milestones/deliverables/outputs and outcome indicators, and their contribution to the EU-GOJUST III MEL Framework and plan;

• Collaborate with the IDLO Technical Assistance Team, Capacity and Monitoring team in the development and deployment of monitoring tools that align with the EU-GOJUST III MEL Framework/plan;

• Ensure that data inputs on the EU-GOJUST III monitoring tool/s are regularly updated, validated, and consolidated;

• Assist in drafting reports required by UNOPS and/or donors;

• Support the preparation and conduct of joint lesson learning or catch-up planning type of activity, to overcome difficulties, and possible mentoring or coaching sessions for laggard grantees;

• Support in the assessment of the progress of the grant implementation on an annual basis, and reviewing and sharing the lessons from year one;

• Support in setting up, updating, and maintaining the grant monitoring dashboard, through the provision of the status of implementation of grantee milestones.

3. Assist the Senior Project Manager and/or the PMSO-Grant and the IDLO MEL Officer in the consolidation of data points on the EU-GOJUST III Program MEL Framework and the operational coordination of the evaluation studies

• Assist in consolidating the data reporting on the quarterly/semi-annual/annual reports of the program indicators;

• Assist the SPM and/or the PMSO-Grants in consolidating the data of EU-GoJUST III contribution to the UN joint workplan indicators and reporting of the grants status to the appropriate government agency, as may be requested by the UNRC and UNINFO;

• Assist the EU-GOJUST III Program Monitoring and Evaluation Lead in coordinating the operational requirements for the evaluative studies.

4. Assist in the operational, logistics, and procurement in the implementation of EU-GOJUSTIII-related activities for the assigned Key Result Area/s

• Collaborate with the UNOPS and IDLO Technical project team members on operational requirements for implementation of activities in close coordination with vendors (if necessary);

• Assist in the administrative, logistical, and procurement activities before, during, and after each of the EU-GOJUST III-supported activities;

• Assist UNOPS, the Senior Key Experts, and Non-Key Experts from the EU-GoJUST III Technical Assistance Team in events coordination and implementation;

• Check to ensure the completion of the documentary requirements for the implementation of the EU-GoJUST III-assisted project activities.

• A  minimum of six (6) years of experience in M&E and project/program management, is required.

• Advanced skill in developing and using M&E tools, including Google Sheets and database work, is highly desirable and advantage.

• Experience in working with a range of stakeholders is an asset. 

• Prior experience and sound knowledge of the Philippine Justice Sector context are assets.

• Experience in monitoring/managing an Access to Justice program/projects is desirable.

• Full working knowledge of English is required.

• Fluency in Filipino or any major local dialect is desired.