Front Office Intern

Reporting directly to the Administration Associate at the Front Office, the Intern will have the following responsibilities: 

Administrative support to senior management

• Support the Front Office with assistance to senior management, including scheduling of meetings, tracking tasks, taking meeting minutes and preparing briefing notes.

• Support with the follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports, briefing notes, talking points, background notes etc. to the Director.

• Support the Front Office with managing mission preparations, developing mission agenda, arranging meetings, and travel arrangements as needed.  

Administrative/Front Office support

• Support with overall front office support function to the wider team including logistics and admin support including during events.

• Support with drafting of routine correspondence, Note Verbales, general briefing notes, documents and reports.

• Support with other administrative duties/processes (e.g. leave and attendance records for the office, team calendars, distribution lists and groups). 

• Other administrative tasks assigned by the unit.

Training components and learning elements

• Written and oral communication in a professional, executive-level environment enhanced through the preparation of background notes and pre-meeting materials 

• Meeting and database management, through experience in scheduling, coordinating, and organizing meetings, with exposure to tools and systems used for high-level engagement. 

• Exposure to nutrition related issues through active involvement in the preparation and logistical support for meetings and engagements at high level global events and country visits. 

• Direct experience in diplomatic engagement logistics, through involvement in the organization of high-level meetings, and providing logistical and communication support to senior leadership.