Administration Assistant/Driver

Background Information -  Job-specific

1. Logistics and asset management support
2. Transport and driving services
3. Support to knowledge building and knowledge sharing

• Appropriate maintenance and safe and secure storage of all office equipment and property.
• Preparing accurate inventory lists and adequate property records for the office as well as for projects.
• Careful monitoring of the movement of equipment into and within the area of responsibility.
• Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
• Processing of supply requisitions for office premises.
• Assistance with timely and effective customs clearance.
• Administering the receipt of goods and equipment for the office, inspection and report preparation.

• Proper maintenance, servicing and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
• All official transport needs of Management and office personnel met with accompanying security arrangements.
• Daily vehicle log on petrol consumption and mileage.
• Implementation of a repair and maintenance system for all office equipment including EDP equipment, and generators, etc.
• Efficient building management and maintenance activities. 
• Implementation of a power policy in line with capacity of the city power and generators.
• Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions.
• Provides reliable and secure driving services by: 

1. Driving vehicles safely for the transport of authorized personnel; 
2. Collecting and delivering mail, documents and other items; 
3. Meeting official personnel at the airport and facilitating immigration and customs formalities in coordination with the relevant personnel.
4. Ensures proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to the preparation of the vehicle maintenance plans and reports; 
5. Ensures the day-to-day maintenance of the assigned vehicle by checking oil, water, battery, brakes, tires, etc., performing minor repairs and arranging for major repairs; and ensuring that the vehicle is kept clean. 
6. Ensures availability of all the required documents/supplies, including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts; 
7. Ensures that immediate steps as required by rules and regulations are taken in case of involvement in an accident. 

• Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects.
• Sound contributions to knowledge networks and communities of practice.

• Minimum 4 years of experience as a driver with a safe driving record is required.
• Knowledge of driving rules and regulations, and skills in minor vehicle repairs are an asset.
• Experience as a driver in an international organisation or a non-governmental organisation is an asset.
• One year of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results is required in addition to the 4 years of experience as a driver. 
• Two (2) years experience in the use of computers and office software packages, preferably Google Workspace, is required.
• Experience in working with web-based management systems will be an added advantage.
• Experience with UN systems and procedures is an advantage

• A valid Mozambique driver's license is required