Project Management Support Specialist
Kabul
- Organization: UNOPS - United Nations Office for Project Services
- Location: Kabul
- Grade: Mid level - IICA-2, International Individual Contractors Agreement
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Occupational Groups:
- Project and Programme Management
- Closing Date: 2025-10-22
Functional Responsibilities
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Project Delivery and Performance
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Procedures
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Monitoring and reporting
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Stakeholder engagement
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Quality Assurance
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Knowledge management and innovation
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Personnel Management
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In coordination with the Senior Project Manager, develop, complete, and update implementation plan(s)
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In coordination with the Senior Project Manager, implement the approved plan (including the establishment of milestones) within tolerances set in Legal Agreement.
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In coordination with the Senior Project Manager, embed sustainability dimensions, including social and gender inclusion, and environmental and economic aspects into project life span.
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Support the Senior Project Manager in managing the production of the required outputs, and support the Senior Project Manager in taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
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In coordination with the Senior Project Manager, ensure that quality of deliverables complies with the quality requirements defined in the Implementation Plan.
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Liaise with any external suppliers or account managers
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Monitor project progress, ensuring that deliverables are being executed properly
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Control project changes
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Accept goods, services, or works delivered by suppliers. Lead contract management duties, including supplier performance evaluation.
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Identify and anticipate in a timely manner potential risks and issues and advises mitigating measures to the Project Executive so that maximum benefit to partner(s) and other stakeholders is achieved
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Identify and report to the supervisor potential project opportunities for UNOPS
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Comply with all organizational policies and specifically the Project Management Manual
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Prepare/adapt all relevant plans for approval by the Project Executive.
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Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
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Support the Senior Project Manager and other team members to draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
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In coordination with the Senior Project Manager, ensure maintenance of the project files and lessons learned are recorded
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Ensure the development and implementation of project financial management guidelines and control mechanisms in conformity with UNOPS rules and regulations.
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Manage budgets, cash flow, and obligations to ensure deliverables are met and payments to contractors and personnel are received on time.
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Understand and manage UNOPS indirect costs and shared direct costs, and related corporate charges as they apply to the project
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Understand the unique structures of the UN and budget appropriately for personnel
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Manage expenditures against the budget (based on accurate financial reports)
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Act as committing officer and monitor and instruct/request others to carry out the relevant commitments and disbursements.
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For project closure purposes, provide a formal handover of the project to the closure manager
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Support project audit activities, including planning, preparation, and coordination during the audits and follow up on audit observations/recommendations
3. Monitoring and reporting
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4. Stakeholder engagement
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5. Quality assurance
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6. Knowledge management and innovation
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7. Personnel Management
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Education/Experience/Language requirements
Education
- Advanced University Degree (Master or equivalent) with 5 years of relevant experience; or First-level university degree (Bachelor or equivalent) with 7 years of relevant experience.
Experience
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Relevant Experience is defined as experience in Portfolio Management, Programme Management, Project Development, or Project Management.
Language Skills
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Fluency in English (Speaking, Reading and Writing) is required.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.