HR & Operations Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview:  Join IRC Poland as our HR & Operations Manager, where you'll lead Human Resources, Administration, and Operational support functions. This pivotal role ensures compliance with IRC policies, local labor laws, and donor requirements—while championing in staff wellbeing, operational effectiveness, and organizational alignment across IRC’s European offices.

Major Responsibilities:

Responsibilities include, but are not limited to:

Human Resources

• Lead full employee lifecycle: recruitment, onboarding, contracts, and exits
• Advise managers and staff on HR policies, performance, and labor law
• Oversee payroll and coordinate with finance and external providers
• Maintain HR systems (Workday, Integra) and ensure data accuracy
• Drive wellbeing and duty of care initiatives
• Support compensation and benefits in collaboration with Global HR
• Contribute to regional/global HR projects and working groups

Administration & Office Management

• Manage office operations: supplies, equipment, facilities
• Ensure GDPR compliance and maintain employee records
• Coordinate onboarding logistics (IT setup, workspace induction)
• Organize internal events and staff communications
• Act as focal point for safeguarding, health & safety, and building management

Procurement & Supply Chain

• Lead procurement processes aligned with IRC and donor policies
• Maintain vendor records and service agreements
• Support operational planning for grants and program delivery
• Collaborate with finance on cash forecasts and procurement plans

Job Requirements:

• University degree in HR, Business Administration, Supply Chain, or related field
• 5+ years in HR and/or operations, including 2+ years in a managerial role
• Strong knowledge of Polish labor law and procurement standards
• Experience with HRIS and ERP systems (Workday, Integra preferred)
• Excellent organizational, communication, and problem-solving skills
• Fluent in Polish and English

Working Environment:

• This role is based in Warsaw or Wroclaw with a hybrid work model. We’re open to other locations in Poland, provided the successful candidate can be present in the office at least one day per week. Occasional travel to field sites or partner locations may be required.
• You’ll work in a standard office environment with flexibility for remote work.

Compensation

This role offers a fixed monthly salary of 12'500 PLN gross, aligned with our internal compensation framework and the responsibilities of the role.

All IRC employees are encouraged to Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC Poland and to Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.-  RAIEurope.jobs@rescue.org

Please note that the IRC Poland implemented the Whistleblowing Procedure pursuant to the Act of June 14, 2024. The full procedure indicating channels for reporting is available here.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

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