Country Finance Manager Tunisia & Libya

We support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in 26 countries around the world, including in Italy, with more than 179 emergency, humanitarian aid and development projects. Our activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

We operate in several natural and man-made crisis in various regions of the world. The emergency response is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. We operate also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach. In the last 4 years we have strengthened the regions and the countries where we have been working, we have created new programs, developed new quality and compliance systems and now we need new people who want to join us to build the world we want in the coming years. We believe in a world where everyone has equal opportunities and rights and we work everyday to make it happens. Join us.

Position: Country Finance Manager Tunisia & Libya

Reporting Relationship: Works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager NWA Area

Location:Tunis, Tunisia

Family Duty Station: YES

Starting date: 01/12/2025

Application deadline: 24/10/2025

Working context:

WeWorld in Tunisia

WeWorld has been operating in Tunisia since 2013 through the implementation of the following intervention sectors:

·Socio-economic and rural development

·Good local governance and community driven development

·Prevention of violent extremism (PVE)

·Mainstreaming sectors: Strengthening civil society & Gender equity

·Vocational trainings and technical education

In Tunisia, WeWorld has a main office in Tunis and two field offices (in Sidi Bouzid and Kébili).

The main donors are the Italian Cooperation AICS and Italian provinces.

Tunisia Local team: 8

Tunisia Expat team: 6 expatriates working for both Tunisia & Libya missions.

WeWorld in Libya

WeWorld has been operating in Libya since 2018 through the implementation of the following intervention sectors:

·Humanitarian Aid for host and displaced populations through projects promoting access to water, sanitation and hygiene (WASH), primary health, etc.

·Capacity building of Civil Society Organizations (CSOs)

·Promoting respect for Human Rights, in connection with the field of humanitarian protection

·Technical and vocational trainings

·Creation and support to local enterprises

In Libya, WeWorld has its main office in Tripoli.

The main donors are AICS and UN agencies.

Libya National team: 5 staff

Job description:

WeWorld is recruiting a Country Finance Manager for Tunisia & Libya who will works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager.

She/he will directly manage one administrative officer in Tunis and technically supervised 2 staff (2 administrative and accountant officer, based one in Tunis and the other one in Tripoli).

She/he works in close collaboration with the Coordination team based in Tunis composed of: Logistic officer, Head of Programs, Libya Project Manager.

KEY RESPONSIBILITIES

GENERAL ADMINISTRATION

·Track and manage deliverables and timelines related to grants, contracts, vendors, and partners

·Monitor grant administration to ensure compliance with reporting and expenditure requirements

·Supervise compliance of administrative documents and their proper filing

·Ensure the smooth flow of administrative information and data to the HQ

·Supervise flow of administrative information from project partners and the compliance with MoU

ACCOUNTING

·For each area of Interventions and Country (Tunisia/Libya) supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries

·Supervise cash and bank balance checking process when closing the monthly accounts

FINANCIAL REPORTING

·Being responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team

·Ensure the compliance of financial reports with donors and internal rules and procedures

BUDGET AND PLANNING

·Collaborate with the Country Representative, Program Coordinator, Project Managers to develop budgets according to donors regulations

·Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)

·Collaborate with the Project Managers, Sector Coordinators, Logistics Coordinator to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule

·Monitor financial flows of the projects

·Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative

·Coordinate the preparation and constantly monitor/update of core budget of WeWorld for Tunisia & Libya and provide an analysis to the Country Representatives focusing on gaps and risks

·Participate with the country coordination team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation

AUDIT PROCESS

·Collaborate to the management of financial audit performed on the projects

·Supervise yearly financial audit on general accounting for local authorities

·Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld administrative procedure

PROCEDURE

·Design and implement administrative routines, procedures, and systems to increase efficiencies

·Updated the Local Operational Manual for both missions based on WeWorld procedures to implement organizational policies, including those related to HR management

·Ensure the monitoring of the Mission registration/updated registration (Libya & Tunisia) procedures with the authorities concerned and the various State services

·Contribute to the planning and review of procurement procedures in accordance with PRAG rules within the framework of AICS projects, to ensure compliance.

OPERATIONAL

·Supervise administrative and finance local personnel to complete routine tasks

·Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency

·Follow-up payments from donors and financial project close-out (contract liquidation)

HUMAN RESOURCES

·Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices

·Supervise compliance with all WeWorld employment regulations relating to payroll, health insurance, work insurance, employee benefits

·Ensure all national staff have valid contracts, updated and signed Terms of Reference

·Support Country Representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations

·Take the lead in recruitment of national support staff (Local accountant for Tunis)

·Ensure the smooth running of national staff recruitment according to national procedures

REPRESENTATION

·Participate in inter-admin meetings with other INGOs and NGOs (i.e. Libyan INGO Forum)

·Ensure official representation for the administrative management of the Mission to the competent authorities

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge:

·Master or equivalent in Financial/Accounting management

·Knowledge of institutional donor procedures (AICS, EU, UN agencies etc.)

·Good knowledge of the financial administration of a humanitarian mission

·Good knowledge of MSOffice

·Fluent in French, both written and verbal

·Fluent in English, both written and verbal

·Working knowledge of Italian is added value

Professional Experience:

·At least 3 years of specific experience in finance/administrative positions in the international cooperation sector

·Previous experience in administrative and financial management of emergency projects

·Experience of representation to institutions and participation in coordination meetings

·Experience in budget management and monitoring logistics procedures

·Good knowledge and experience in the use of PRAG procedures in AICS projects

Skills and Abilities

·Leadership, planning, organization and teamwork skills

·Training and capacity building skills

·Proactive and dynamic attitude

·Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts

·Capacity for interpersonal relations and intercultural approach

·Good listening and communication skills

·Good negotiation and conflict resolution skills

·Strong commitment to the mission of WeWorld, genuine interest in international cooperation development issues

·Demonstrates integrity by modeling values and ethical standards of NGOs

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first months of contract

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex, housing and hardship based on place of work; schooling, flights for children and insurance coverage for children)

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered