ERP Master Data Administrator

After two decades, ESO is underway with an evolutionary journey to replace its longstanding ERP system with a modern, sustainable platform that will enhance our operational efficiency, adaptability, and ability for ESO to remain competitive and at the forefront of ground-based astronomy. From Human Resources to Finance, Procurement to Project Management, this transformation will impact every corner of our organisation. We're building a new ERP team and are looking for a Master Data Administrator to join us on this journey.

If you're motivated to work with data, support business processes, and help ESO transition to and effectively run a new ERP platform, this is your opportunity to be part of the change and future.

Main Duties and Responsibilities:

This new role will support the day-to-day management and administration of master data in ESO's ERP system. It will focus on ensuring data accuracy, assisting with the initial data migration and leading onto the future operations with Oracle Fusion, and supporting reporting and business intelligence activities. You will work closely within the ERP team and with ESO users and external partners to maintain high-quality data and smooth ERP operations.

As part of our new ERP Team you will:

• Support master data management: Assist with the creation, maintenance, and monitoring of master data in the ERP system to ensure accuracy, consistency, and completeness.
• Help with data migration: Support the preparation and validation of data as ESO transitions from the current ERP system (Dynamics NAV) to Oracle Fusion.
• Maintain day-to-day data quality: Work with colleagues across the organisation to keep information up to date and follow data standards and procedures.
• Provide ERP support: Provide ERP-related support to end-users on master data and general system issues, working closely within the ERP team to resolve problems.
• Enable reporting and BI: Help ensure high-quality master data underpins ESO's reporting and analytics, contributing to reliable reports and dashboards.
• Cross-functional collaboration: Liaise with colleagues in Finance, HR, Procurement, and other areas to coordinate master data updates and support business needs.
• Develop policies and ensure compliance: Assist in developing data governance policies/guidelines and ensure ongoing compliance with internal controls and ESO standards.

Reports to:

Head of ERP Group.

Key Competences and Experience:

Essential Competences and Experience

• At least 3-years of experience in ERP-related roles, data administration, or a similar field.
• Familiarity with ERP systems or large business applications (experience with Oracle Fusion desirable but not essential).
• Knowledge and interest in reporting/analytics/Business Intelligence and understanding how accurate data supports analytics and decision-making.
• Excellent attention to detail and organisational skills.
• A high level of integrity and confidentiality when managing sensitive data and information.
• Strong problem solving and critical thinking abilities.
• Effective communication and interpersonal skills to engage with a range of stakeholders at all levels.
• Ability to influence and promote best practices in data management and compliance.
• Strong sense of ownership and accountability for data quality and policy adherence.
• Collaborative mindset and ability to build positive working relationships across the organisation.

Desirable Competences and Experience

• Knowledge of SQL queries would be an advantage.
• Ability to work in a diverse, international, and multicultural environment.
• Willingness to occasionally travel to Chile for work-related purposes.
• A positive and proactive attitude with a willingness to learn are highly valued.

Qualifications:

Essential educational level:

A full secondary education.

Qualifications which would be an asset:

A diploma or bachelor's degree in computer science, information technology, business administration, or an equivalent field will be advantageous.

Language skills:

Full command of English is essential (written as well as spoken), with German and Spanish of benefit.

Remuneration and Contract:

We offer an attractive remuneration package including a competitive salary, comprehensive pension scheme and medical, educational and other social benefits, as well as financial help in relocating your family and support to place your child/children in daycare.

Our Salary Structure

ESO's salary structure is based upon a range of career paths which reflect the nature and level of our jobs. Each career path is made up of two or three grades which are used to further reflect experience.

Please follow this attached link for more details https://www.eso.org/public/jobs/conditions/intstaff/salary-structure/

ESO aims to support members of personnel in maintaining a good work-life balance (https://www.eso.org/public/jobs/conditions/intstaff/#work-life-balance) between their professional and private life. ESO is also committed to offering family-friendly support (https://www.eso.org/public/jobs/conditions/intstaff/#family-friendly-support), creating a work environment and policies which allow staff to balance their professional and private responsibilities through flexible working arrangements and financial support for families.

The contract is for a fixed term duration of three years and is subject to successful completion of the probation period. There may be a possibility of extension(s) subject to individual performance and organisational requirements, and as defined in the applicable policies and staff rules and regulations. For any further information, please visit ESO's conditions of employment (https://www.eso.org/public/jobs/conditions/). Please note that the contract policy and in particular the regulations concerning fixed-term and indefinite contracts are currently under review which may lead to changes in the contractual conditions applicable to this position.

Duty Station:

Garching near Munich, Germany with regular duty trips to all ESO sites in Chile;

Career Path: III

Application:

If you are interested in working in areas of frontline science and technology and in a stimulating international environment, please visit http://www.eso.org for further details.

Applicants are invited to apply online at http://jobs.eso.org/. Applications must be completed in English and should include a motivation letter and CV. Within your CV, please provide the names and contact details of three persons familiar with your work and willing to provide a recommendation letter upon request. Referees will not be contacted without your prior consent.

Deadline for applications is 1 November 2025.

Interviews are expected to start soon after this date.

ESO Values

An important element in any successful employment relationship is harmony in values between an organisation and its people.

The ESO values are:

ESO strives for excellence through innovation.

ESO provides outstanding services to its communities.

ESO fosters diversity & inclusion.

ESO believes in the key role of sustainability for its future.

Achieving the above are recognized as only possible on the basis of personal values and attitudes that we expect from our employees: respect, integrity, accountability, commitment, collaboration, and clear & open communication.

Applicants to any ESO role are asked to reflect on their affinity with these values and advised they may be asked about them if called for interview.

Diversity

ESO has established diversity as an important value of the Organisation, is committed to providing an equal opportunities environment and is actively seeking to promote a diverse, equitable and inclusive workforce. Please visit https://www.eso.org/public/about-eso/sustainability/dei-at-eso/ for further details.

Nationality

No nationality is in principle excluded from employment at ESO, however, recruitment preference will be given to nationals of our Member States, host states and strategic partners: Australia, Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Ireland, Italy, the Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, the United Kingdom and Chile, irrespective of gender, age, disability, sexual orientation, ethnicity or religion.