Officer, Finance

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

Under the direct supervision and the guidance of the Senior Finance Officer, will support proper implementation of International Federation of Red Cross and Red Crescent societies and Moldova Red Cross IFRC/MRCS programmes in a timely, effective and efficient manner, as well as will provide support to the Finance and Administration Unit of Moldova Country Office.

• Responsible for the custody and payment of petty cash in accordance with office Petty Cash Policies and cash disbursement memo. Input petty cash transactions into Re@dy (ERP) on a daily basis.

• Input bank transactions into Re@dy (ERP) daily and in line with cash disbursement guidelines.

• Input all Working Advance reports of staff and national societies into Re@dy (ERP) with proper authorization.

• Maintain an efficient filing system for field returns and all internal finance documentation, including physical filing, scanning, and uploading scanned documents into the electronic filing system.

• Verify and request the creation of Supplier accounts/Fcodes.

• Ensure timely and accurate monthly close of assigned accounts, including cash reconciliation, reconciliation of prepayment accounts, and reconciliation of supplier accounts in the balance sheet.

• Process supplier invoices allocated by the Senior Finance Officer for payment, ensuring accurate registration in D365 and monitoring the process until completion.

• Check expenditure and documentation on payment requests for compliance with donor financial requirements and audit recommendations before submitting proposals to treasury.

• Perform matching to supplier accounts to reconcile all discrepancies.

• During audit queries/sample checking, prepare the required documents in coordination with the Senior Finance Officer.

• Support monthly closing of office accounts, prepare journals, and process monthly financial transactions through the financial system for validity and reconciliation of Balance sheet accounts, support in monthly preparation of checklist.

• Assist in preparing supplementary Service invoices for partner National Societies monthly and reconcile Supplementary service accounts.

• Process the financial aspects of lease agreements for Delegates' apartments, IFRC Office, and Warehouse, ensuring no service disruptions, and create utility invoices monthly in D365 for accuracy and compliance.

• Prepare and deliver monthly VAT report to the State Tax Inspectorate for VAT reimbursement.

• Assist in bank payment preparation with all relevant supporting documentation.

• Act as Finance Focal point in the absence of the Senior Finance Officer.

• Perform other finance-related duties as assigned by the line manager and the Head of Country Office.

• University Degree in Business Administration, Commerce, or any other relevant fields plus full professional accountancy qualification (R)

•  3 years in similar position (R)

• Practical knowledge of computers (Windows, Spreadsheets, Word processing, e-mail) (R)

• Perform data analysis, including reconciliation of internal accounts, and prepare basic financial and other reports. (R)

• Manage the filing of internal and external documentation (R)

• Able to work in a team High degree of integrity, discretion and personal conduct (R)

• Flexible and Adaptable to changing working conditions (R)

• Self – motivated, with good judgement and initiative (R)

• Able to prioritize and meet deadlines (R)

• Fluency in written and spoken English (R)

• Good command of Russian and Romanian (R)

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust