Human Resources Assistant

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families.
Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. For every child, www.unicef.org/sudan

Scope of work
Under the general supervision of the Chief of Human Resources based in Port Sudan, the HR NUNV will play a key role in strengthening staff onboarding and HR data management. They will support the review and development of UNICEF Sudan’s Welcome Guide and related onboarding materials, ensuring that new staff have timely access to essential information and resources. This will include the development of welcome packs, guidance on coordinating induction logistics, and developing toolkits and guidance on conducting and facilitating

Within the delegated authority and under the supervision of the Chief of Human Resources, Sudan or his/her designated mandated representative(s), the UNV HR Assistant will:
1. Onboarding & Welcome Back
a. Review and update the Sudan Welcome Guide to ensure accuracy, relevance, and user-friendliness.
b. Develop a comprehensive onboarding toolkit for supervisors, including checklists, templates, and guidance materials.
c. Design an orientation framework for new staff, outlining the structure, sequence, and content of sessions that can be delivered by HR or managers.
d. Produce standardized orientation content (presentations, briefing notes, information packs) to support future delivery.

2. HR Data and Analytics (Framework Development)
• Develop the structure and framework for the Sudan HR Analytics Dashboard, identifying key indicators, data sources, and reporting frequency.
• Create sample dashboards and reporting templates to guide future data visualization and decision-making.
• Draft guidance notes and SOPs for maintaining the dashboard and producing regular HR reports.

3. Knowledge Products and Process Tools
• Consolidate outputs into a repository of HR reference tools (e.g., Welcome Guide, supervisor toolkit, orientation framework, dashboard templates).
• Document methodologies and provide user guidance so that HR colleagues can apply and update these tools going forward.

4. Additional Responsibilities
• Any other related tasks may be required or assigned by the supervisor.
• Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
• Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible