Job Description
Under the overall supervision of the Supply Chain Officer and direct supervision of the National Supply Chain Officer, the incumbent will be responsible and accountable for the following:
Responsibilities
- Collect and deliver mail, documents, pouches, and other communications/items from and to the country office as required.
Monitor the stock availability of paper towel, toilet paper, hand soap and other cleaning supplies/equipment at the designated floor(s)/area(s)
Replenish and load water dispensers at the designated floor(s)/area(s)
In coordination with the responsible P&L staff, assist with dispatching the weekly/monthly needs of the cleaning team
In coordination with the responsible P&L staff, assist in delivering high volume orders to the respective requesting units. In coordination with the responsible P&L staff, escort Service Providers when performing services related to the building
Perform minor maintenance works, including but not limited to:
Routine check-up to the bathrooms within our office bldg. and accommodation and reporting any issues to the responsible P&L staff
Routine check up of the water tank, generator, solar panels and filter conditions ensuring that any replacement required is reported to the responsible P&L staff.
Minor repair of desks, chairs, door frames or door locks
Wall fixing of corkboards, TVs or any other similar fixtures
Replacement of light bulbs
- Ensure sufficient stock of drinking water and initiating daily supply and delivery to office water coolers.
- Drive assigned IOM office vehicle(s) as needed.
- Support in the day-to-day maintenance of the assigned vehicle(s) to ensure roadworthiness of the vehicles. This includes daily checking of tires, brakes, engine oil, fan belt, etc.
- Arrange for minor repairs and ensure that the vehicles are kept clean.
- Ensure that the IOM vehicle(s) is used only for official/authorized business, as advised by the supervisor.
- Make sure that the daily log sheet is prepared, and a monthly report is prepared summarizing statistics linked to mileage, fuel consumption, etc. for the vehicle.
- Keep a high degree of confidentiality and discreteness in discussions, which involves IOM and its officials. Take proper actions to reduce potential security threats to IOM officials and/or property within the immediate vicinity of the vehicle and along transport routes.
- Perform any other duties as needed.
Qualifications
School diploma and relevant experience in the messenger services with two years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Office Service and Maintenance Knowledge
Interpersonal Skills
IOM’s official languages are English, French, and Spanish.
For this position, fluency in Arabic is required (oral and written)
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Special Short Term Graded (Up to 9 months)Initial Contract Duration: 6 months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-2
Is this S/VN based in an L3 office or in support to an L3 emergency response?: Yes